Division Executive Assistant

Behind every great deal at ALDI are people working to bring it all together. Our team of administrative professionals tackle the ins and outs of running a well-oiled business as they collaborate and support the operations of our corporate and divisional offices. And that helps our network of stores and warehouses run smoothly. Ready to join a team dedicated to making the ALDI Difference? Are you a dynamic and experienced administrative professional looking to make a significant impact in the retail industry? Join our team at ALDI, where we're seeking a talented Executive Assistant to support our Vice President. This role offers a unique blend of administrative support and working collaboratively throughout the organization to support the business. If you're ready to take your career to the next level and play a pivotal role in shaping the heart of our organization, apply today. Position Type: Full-Time Starting Wage: $30.30 per hour Wage Increases: Year 2 - $31.20 | Year 3 - $32.10 Work Location: Olathe, KS This role is eligible to participate in ALDI’s Hybrid Work Program, which allows remote work up to 2 days per week (i.e., work remotely up to 2 days per week; work in-office at least 3 days per week). Duties and Responsibilities: Must be able to perform duties with or without reasonable accommodation. • Provides administrative support in a timely, professional and ethical manner. • Responds to all divisional media and legal inquiries appropriately in accordance with company guidelines. • Communicates relevant information with peers and leadership allowing them to fulfill their duties. • Works proactively to identify, investigate, and report irregularities within designated area of responsibility. • Conducts training and cross training of knowledge and expertise within area of responsibility. • Assists in preparing thorough, accurate meeting notes to provide historical reference for meetings by developing and utilizing well-organized filing and retrieval systems. • Maintains employee data files, and ensures items are archived and disposed of per company guidelines. • Maintains an efficient and well-organized filing system for the department. • Communicates with internal and external contacts, attorneys, third party administrators, and government agencies as necessary. • Collaborates with divisional employee and communicates relevant information to direct leader. • Performs all assigned tasks accurately, efficiently, and in accordance with applicable policies and procedures. • Complies with ALDI privacy and security requirements and policies if job responsibilities include possible access to confidential and/or sensitive information. • Other duties as assigned. Job-specific Competencies: Knowledge/Skills/Abilities • Consistently demonstrates the Mindsets, ALDI Acts Competencies and Professional Skills (M.A.P.) as outlined for the role. • Gives attention to detail and follows instruction. • Excellent verbal and written communication skills. • Ability to prioritize and work under strict deadlines. • Ability to work both independently and within a team environment. • Ability to stay organized and multi-task efficiently. • Ability to keep confidentiality as needed. • Proficient in Microsoft Office Suite. • Ability to interpret and apply company policies and procedures. • Ability to understand, reconcile, and substantiate balances in associated General Ledger accounts. • Proficient in typing and data entry. • Displays expense and cost control in decision-making. Education and Experience: • High School Diploma / GED required. • A minimum of 1 year of relevant experience required. • Or, a combination of education and experience providing equivalent knowledge. • Associate’s Degree in Office Administration or related field preferred. Physical Requirements: • Work may be performed in an office, remote office or a combination of both where a computer and office equipment may be used as needed to perform duties. • Regularly required to sit, reach, grasp, stand and move from one area to another. • Constantly and repeatedly use keyboard/mouse. • Occasionally required to push, pull, bend, lift and move up to 25 lbs. Travel: • Local travel required. • Up to 10%.