Document Control & Project Coordinator (12-month Contract)

Role Purpose The Document Control & Project Coordinator plays a key role in supporting the successful delivery of a major infrastructure project by ensuring project information is accurate, organized and accessible. This position combines hands-on document control with project coordination, working across multidisciplinary teams to manage design reviews, track progress and actions, and maintain clear, reliable project records using Aconex and SharePoint. This 12-month contract, with potential for extension, offers the opportunity to contribute to a major Canadian port infrastructure development that will strengthen Canada’s trade and supply chain capacity. Key Responsibilities Document control: Administer Aconex, including setting up and managing document workflows. Maintain the project’s internal SharePoint site. Distribute documents and information to the appropriate team members. Transcribe, tabulate, and combine comments from project reviewers. Monitor and follow up on overdue tasks/actions. Project coordination: Coordinate engineering design reviews across multidisciplinary teams. Ensure design comments are captured, tracked, and resolved. Track project progress and maintain accurate, complete and up-to-date project records. Draft and distribute meeting minutes. Review invoices and progress claims and support the approval process. Create project dashboards and draft presentation materials. Knowledge & Qualifications Bachelor's degree or diploma in Civil Engineering, Construction Management, Project Management, or a related discipline. 3–8 years of experience supporting large-scale infrastructure projects (design build, EPCM preferred). Solid experience administering document control processes in Aconex. Experience coordinating engineering designs. Knowledge of project management principles. Advanced Aconex and Share Point skills are strongly preferred. Excellent verbal and written communication skills. Collaborative team player with the ability to coordinate effectively across multidisciplinary teams. Strong organizational and time management abilities. Exceptional attention to detail and accuracy. Strong interpersonal and stakeholder management skills. Proactive problem-solving and critical thinking skills. Fluent in English. French language proficiency is considered an asset. Previous Canadian work experience or experience working directly with Canadian industries.