Document Management Specialist

Are you someone who enjoys bringing structure to complexity, improving systems and helping colleagues work more effectively? And would you like to play a key role within one of the fastest-growing companies in the energy transition? Then this could be the opportunity for you. Who are we? GIGA Storage is one of Europe's leading players in Battery Energy Storage Systems (BESS). Through large-scale battery storage projects, we help make the electricity grid more flexible and accelerate the energy transition. From our Amsterdam office, we work with an ambitious and fast-growing team on innovative energy projects across the Netherlands, Belgium and Germany. The coming years will be all about growth, professionalisation and scalability. That's why we invest not only in our projects, but also in the processes and systems that support our continued expansion. At GIGA Storage, you'll have the opportunity to make a visible impact within an organisation that is helping shape a more sustainable energy future. What does the role involve? As our Document Management Specialist you will be the central point of contact for document management across GIGA Storage. You will ensure that our document environment is structured, accessible and future-proof. In this role, you will play a key part in the further implementation and optimisation of our new Document Management System (Intapp), which is built on top of SharePoint. Your role goes beyond systems and processes. You will help colleagues store and manage documents correctly, establish clear document management standards and encourage adoption across the organisation. You will work closely with almost every department, including Legal, Finance, Project Development and Management. You will be joining at an exciting stage. The foundations of the new system are currently being put in place, but the real implementation, optimisation and long-term embedding still need to happen. From archiving policies and metadata to search functionality and document governance, you will help bring everything together into a practical and scalable solution. Your key responsibilities Support the further implementation and optimisation of Intapp and help create a logical, future-proof document structure across SharePoint and the DMS. Develop and maintain guidelines for document management, classification, naming conventions and archiving, ensuring information is well organised and easy to retrieve. Act as the go-to person for document-related questions, support colleagues in using the system and encourage the adoption of new ways of working. Improve document searchability and help the organisation gain quicker access to important information, including contractual obligations, key agreements and reporting deadlines. What do you bring? You enjoy bringing structure to complex environments, improving processes and helping people work more effectively. You take ownership of your work and have the communication skills needed to guide colleagues through change. In addition, you recognise yourself in the following: Experience in document management, information management or document control. Proven experience working with SharePoint. Experience working with a Document Management System (experience with Intapp is a plus, but certainly not essential). A structured, accurate and administratively strong way of working. Strong communication skills and the ability to work effectively with a variety of stakeholders across an organisation. Why choose this role? You'll help build a completely new document management landscape within a fast-growing organisation. You'll have significant responsibility and become the central point of contact for document management within GIGA Storage. You'll work closely with almost every department, giving you high visibility and real organisational impact. You'll contribute directly to the energy transition at one of the market leaders in battery storage. You'll join a young, entrepreneurial organisation where there is plenty of room for initiative, ideas and continuous improvement. What do we offer? Competitive salary with 8% holiday allowance Performance bonus of up to 10% Fixed year-end bonus of 7% to 9% 28 days of annual leave Personal development budget (€750 per year) Pension scheme with a two-thirds employer contribution Company laptop and monthly net phone allowance (€25 per month) Travel allowance E-bike scheme Apply If you have any questions about the role, please contact Irene van Rosmalen (Talent Acquisition) at [email protected]. You can apply directly via the application link on this page.