DOT Coordinator

IRONWOOD is growing, and we are looking for that next great addition to join our team! IRONWOOD has an immediate need for a full-time DOT Coordinator in the Midland, Odessa or Dallas, Texas area. This is a remote position. Candidates must reside within reasonable travel distance of either the Dallas–Fort Worth or Midland–Odessa region to support onsite client needs. We provide outstanding benefits, work/life balance, and the most amazing company culture. This position provides DOT/FMCSA guidance on moderate to complex regulatory issues virtually and through on-site visits. The DOT Coordinator will provide on-site and off-site auditing, training, and policy development for employers across the country but primarily in West Texas. The Coordinator will provide insight on issues such as FMCSA regulations and best practices and be responsible for assessing and prioritizing clients’ needs to ensure accurate, efficient, and timely resolution of issues and policy interpretation questions. IRONWOOD is a one-source risk management consulting firm, founded with the belief that the heart of a company is the employees and community. By empowering and supporting employees to make the right decisions for clients, vendors, and the community, both IRONWOOD and IRONWOOD's clients prosper. Mission: · To give shelter from the storm. At IRONWOOD, our mission is to act as a protective umbrella for businesses. We understand the complexities and challenges the employer’s may face, and we're here to provide guidance, support, and solutions that help weather any storm. Vision · To be an industry-defining advocate, business partner, and advisor, while enriching the lives of employees, their families, and our greater community. Our vision goes beyond mere compliance. We aim to redefine the industry by being more than just consultants. We strive to be your advocates, partners, and advisors, committed to enriching lives and contributing positively to our community. Core Values: · North Star Standard – We uphold the highest standards of excellence, integrity, and reliability, guiding our clients with unwavering commitment. · Never Complacent – We’re constantly evolving, eager to learn, grow, and push the boundaries of our knowledge. · This is Sparta – Our team is dedicated and tenacious, tackling challenges with the strength and unity of Spartans. · Running With Scissors – We embrace bold innovation, taking calculated risks to advance and succeed safely. · Grandma’s Hug – We’re here to provide unwavering support and comfort, offering unconditional backing in tough times. These principles are the foundation of IRONWOOD. They guide us in our daily work and inspire us to exceed expectations. JOB TITLE: DOT Coordinator (Remote) LOCATION: Midland/Odessa/Dallas, TX SCHEDULE: M-F, Day Shift (8:00am – 5:00pm) SALARY: $40,000-$60,000 TRAVEL: 20-30% REPORTS TO: DOT Services Manager FLSA STATUS: Exempt Summary: The Department of Transportation (DOT) Coordinator has a dynamic role focused on assisting in the development and implementation of DOT strategies for IRONWOOD Business Consulting (IRONWOOD). This position provides advice and counsel to DOT professionals and managers on moderate to complex issues via remote and onsite consultation. The DOT Coordinator will provide counseling on issues such as Federal and State Department of Transportation regulations, inspections, and compliance. The DOT Coordinator will be responsible for assessing and prioritizing issues to ensure accurate, efficient, and timely resolution of DOT issues, permitting requirements, FMCSA guidance, fleet safety, investigations, and policy interpretation questions. This position plays a key role in coordinating DOT projects, ensuring consistency across various channels, and supporting the DOT team in executing effective DOT initiatives. Essential Functions: To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Supports IRONWOOD’s overall mission, vision, and core values through assisting with the DOT department’s needs. Seeks out industry best practices, effective, and efficient methods to achieve operational excellence in DOT compliance. Promotes a consistent and best practices approach to client issues, adherence to policies, compliance with regulatory and statutory requirements and standards, and carries out project work in support of departmental initiatives. Provides internal and external consultation and guidance on various transportation topics and provides resources and support as needed. Recommends best practices for related areas such as permitting requirements, FMCSA, inspections, drug and alcohol policies, fleet safety, and other transportation regulations and policies. Develops and delivers internal or external training on various DOT and professional development topics. Assist clients with filing, maintaining, and renewing DOT forms and permits. Maintains knowledge of trends, best practices, regulatory changes, and recent technologies regarding DOT functions, safety, and regulatory compliance. Prepare and develop documents, manuals, and forms as needed. Reviews, edits, and maintains client policies, procedures, and forms to meet various city, state, and federal regulatory requirements. Tracks relevant laws and regulations. Updates clients’ operating manuals and procedural documents when regulations change. Support overall external investigation needs for client workplace issues. Evaluate needs, schedule, and assist in interviews, document, and report investigative functions. Collaborate internally to ensure timely and efficient resolutions for client needs. Effectively manages client information. Follow established guidelines and procedures to exercise a high level of discretion and independent judgment while requiring minimal management oversight. Monitor client emails and phone calls as necessary. Qualifications: To perform the job successfully, the requirements representative of the knowledge, skills, and/or abilities required include the following: Education/Experience – Six (6) years of experience with DOT Administration. Education can be substituted for equivalent experience. Understanding of FMCSA. Language & Communication – Expresses thoughts verbally and in written form clearly. Exhibits good listening and comprehension. Selects and uses appropriate communication methods. Keeps others adequately informed. Delivers engaging presentations. Strong communication skills in English are essential. Bilingual (English and Spanish) communication skills are desired. Computer Skills – Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), browsers, documents, and other relevant software applications. The ability to navigate and research issues is essential to this role. Understanding various fleet management systems. Planning & Organization – Prioritizes and plans work activities. Uses time efficiently. Plans for additional resources. Integrates changes smoothly. Detail-oriented and works in an organized manner. Personal Skills & Customer Service – Interacts professionally with employees, clients, and others. Handles confidential information appropriately. Displays courtesy and sensitivity. Manages difficult or emotional customer situations. Meets commitments. Responds to customer needs. Solicits customer feedback to improve service. Problem Solving & Change Management – Identifies problems in a timely manner. Gathers information skillfully. Develops alternative solutions as appropriate. Works well in group problem solving situations. Uses reason when dealing with emotional topics. Communicates changes effectively and supports those affected by change. Flexibility – Able to navigate and react to developing situations and provide clear guidance when navigating complex issues. Supervisory Responsibilities: This position has no supervisory responsibilities. Environment: The work environment characteristics and physical demands representative of those that must be met by an employee to successfully perform the essential functions of this job include: The employee must occasionally lift and/or move up to 20 pounds. The employee is required to sit, stand, walk, talk, hear, and see. The noise level in the work environment is typically low to moderate. Work is generally performed in a home office or a quiet, dedicated workspace. The employee must have a reliable, high-speed internet connection. Work may include driving to and from meetings and/or client locations. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. Benefits: · Competitive salary: $40,000 to $60,000 annually · Comprehensive medical, dental, and vision coverage · Company paid Life insurance, short-term and long-term disability · Voluntary life and AD&D insurances · 401(k) with company contributions · Paid Vacation and Sick time · Paid Holidays Why You’ll Love Working Here: This is a hands-on, high-impact role that reports that works directly with clients to help resolve their issues and truly provide effective guidance on navigating complex regulatory environments and truly make an impact on their business and operations. If you want to be part of a collaborative community that invests in your success, empowers you to lead, and offers exciting opportunities to grow, IRONWOOD is the place where your career can truly flourish. How to Apply: If you’re ready to make your mark, protect our people, and lead meaningful change, we’d love to hear from you. IRONWOOD is an equal opportunity employer. In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates. The company prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local laws. The company conforms to the spirit as well as to the letter of all applicable laws and regulations. Job Type: Full-time Pay: $40,000.00 - $60,000.00 per year Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Willingness to travel: 20-30% Work Location: Remote