DOT/FMCSA Compliance & Equipment

Apply Description Drive Azure’s DOT/FMCSA Compliance & Equipment Manager reports to the Director of Distribution. This position works closely supporting the Logistics Team to ensure the Equipment and all drivers of are DOT/FMCSA compliant with regulatory requirements. This position will oversee the Fleet Equipment Supervisor, and other equipment team members . The position serves as a central connection point of information flowing between multiple Logistics departments requiring competency with detail oriented work, and dependable follow through with assigned tasks. ? This position will collaborate and communicate closely with the Director of Distribution and with Logistics Team members. ? Provide after hours on-call direct logistics equipment support two weeks a month. ? Communicate and collaborate with team members in Logistics as needed for smooth operations regarding equipment needs/PM Maintenance/Repairs/Timing for deliveries. ? Oversee the maintenance and repairs of Azure Standard and Drive Azure LLC. ? Oversee procurement of equipment in collaboration with the Director of Distribution. ? Ensuring we have the necessary equipment for all operations. ? Creating SOP’s for procedures and workflows involving Equipment, Driver DQ files/DOT/FMCSA IFTA Reporting, MC-150/Compliance, tracking, documenting, follow up, and Maintenance. ? Create and Implement new DOT/FMCSA training at onboarding and continuing DOT/FMCSA education for all new drivers and current drivers in collaboration with the Director of Distribution and if necessary, the Safety Director. ? Sending training videos to drivers monthly and when FMCSA/DOT guidelines are violated. ? Providing information to the Driver Manager for all DOT/FMCSA/ELD/Incidents/Accidents/ Violations for follow up by the Driver Manager. ? Maintaining DOT/FMCSA Regulatory Compliance, including DQ files and Auditable Accidents. ? Reporting all incidents/accidents to the Safety Director for processing of the claim. ? Research and Implement measures to reduce costs relating to assets, fuel, maintenance, and any overall expenses that relate to Drive Azure, LLC and Azure Standard equipment and transportation needs. ? Onboard and Qualify all new drivers, including ordering of all required reports. ? Collaborate/Implement/Oversee future Driver Finishing Program. Equipment Compliance ? IFTA Reporting to Penske Drive ? IFTA Reporting for owned assets for Azure LLC and Azure Farms, Inc. ? Apply for and update needed State Permits (NY HUT, New Mexico, Oregon, KY) ? Auditing/Maintaining/Monitoring DOT/FMCSA Equipment Compliance in Google Drive, Transport Assets Document, or any new Transportation Management System if applicable. ? Ensuring all equipment allocation is tracked and kept up to date on various platforms for documentation. ? Filing MC 150 for Azure Farms and Drive Azure LLC ? Filing of UCR for Azure Farms and Drive Azure LLC ? Filing Oregon Weight Tax Quarterly ? Applying and Obtaining all necessary DOT/FMCSA/State/Federal Compliance paperwork for all purchases, leases, rentals and ensuring each equipment unit is insured and fully compliant. Employee Compliance ? Respond to all DOT Reportable accidents as they arise. Collaborate with the Driver Manager/Director of Distribution to document the accident and follow any DOT/FMCSA guidelines. ? Collect, document and evaluate DOT Inspections- Report any violations to Driver Management for corrective action. ? Provide Initial Drug Testing for New Hires and Maintain Consortium for random D/A testing. Including reporting all failed D/A tests. ? Administering Monthly DOT/FMCSA Compliance training. ? Perform Initial DQ File Set up and ongoing maintenance for all DQ files. Personnel files will be handled by our Employee Paylocity System. ? Ordering requisite reports for new hires and expiring documents. Provide DOT Clearinghouse set up. ? Follow Separation checklist SOP for all departing drivers to remove from insurance, ELD, TMS, Equipment active system or spreadsheets. Update Admin Dashboard and any other Equipment/Driver Dashboards. ? Internal Auditing of DQ files/ELD Compliance/Reportable DOT Accident Logs/ALL Equipment Compliance paperwork for each unit to be completed every 3 months. Routing / Logistics ? Develop 3rd Party Freight for Deadhead miles ? Initiate Set up of new brokers, Invoicing, AR & Claims for 3PL ? Maintain familiarity with the ‘Azure Dispatch Manager’ system, which directs the warehouse in departure times and days to ensure equipment readiness/accuracy when doing splits of routes. ? Be conversant with all Azure Routes for timing of maintenance and repairs. ? Understand Azure’s current ‘backhauls and LTL shipping’ methods. ? Cost management - Assist the Director of Distribution with cost reporting and in ongoing efforts to reduce cost per mile. ? Other duties as assigned. Requirements ? Excellent verbal and written communication skills ? Proficiency in Microsoft Office Suite and PC or Mac operating systems and Google Docs, with the ability to effectively organize data and create time management systems. Proficiency in email systems and time management programs ? Ability to work in a high stress, fast-paced environment. ? Critical thinking and problem-solving is an essential requirement for this position ? Proficiency with utilizing Azure Standard computer applications for all areas of communications ? Ability to collaborate and cooperate positively with team members ? Accept, embrace and demonstrate Azure Standard’s core values ? Approach the job with Impeccable integrity and ethics ? Exhibit utmost propriety and professionalism with Azure Standard customers and team members ? Embrace Azure core values and demonstrate them daily. Prerequisites and Requirements: ? Education in, or a track record and experience with transport and logistics including routing, dispatch, cost management, and regulatory compliance. ? Competent computer skills and familiarity with office and business applications for consistent communication with leadership, staff, drivers and carriers, i.e., Skype, cell phone, and computer communication. ? High School Diploma or GED. ? Hours are M-F 8:30 am-5 pm PST. Hours may fluctuate at times, and as necessary to accomplish the goals and needs of the position. Responding to calls, outside of normal business hours, is an expectation for this position. Zoom meeting will be in progress and attendance is required in the entirety of your hours listed above, excluding your ½ hour lunch break.