Education and Workforce Development Team Administrative Assistant

Company Description The ARM Institute leverages a robust consortium of 500+ consortium members and partners across industry, academia, and government to strengthen and grow US manufacturing. The ARM Institute does this by catalyzing solutions that drive the adoption of robotics and physical AI. With a forward-looking focus on innovative, yet practical, technology and workforce development solutions and leveraging the nation’s largest consortium of automation experts, the ARM Institute asserts the United States as leading nation in manufacturing output through the adoption of robotics and AI. As a Manufacturing Innovation Institute (MII) and part of the Manufacturing USA® network, the ARM Institute team plays a critical, national role in driving the innovations needed to grow US manufacturing. Position Overview The ARM Institute is seeking an Education and Workforce Development (EWD) Team Administrative Assistant to provide operational support across a portfolio of Education and Workforce Development programs. This role supports day-to-day coordination activities, maintains organized records and files, assists with scheduling and communications, and helps ensure smooth execution of program operations in alignment with organizational priorities. Additionally, this position provides logistical support for workshops, meetings, events, tours, training activities, and onboarding. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple administrative priorities while ensuring program materials and records remain accurate, complete, current, and aligned with organizational practices. Responsibilities Support scheduling, calendar coordination, meeting logistics, and follow-up activities Prepare agendas, take meeting notes, and distribute materials as needed Maintain organized electronic and shared file systems for program records and documentation Assist with document collection, filing, and tracking for contracts, sub-awards, and related program materials Support data entry and basic recordkeeping for program activities, contacts, and reporting trackers Coordinate routine communications with internal staff and other stakeholders as assigned Help prepare correspondence, summaries, forms, and other administrative documents Provide logistical support for workshops, meetings, events, tours, and training activities Assist with onboarding-related administrative tasks for program participants, partners, or stakeholders, as applicable Support proposal and process documentation by organizing files, templates, and submission materials Help ensure materials and records are current, complete, and stored in accordance with organizational practices Qualifications Required Qualifications High school diploma or equivalent Equivalent combination of education and experience may be considered Strong administrative and organizational skills with careful attention to detail Ability to manage multiple tasks, deadlines, and priorities in a fast-paced environment Effective written and verbal communication skills Ability to maintain accurate records and organized filing systems Proficiency in common office software, including word processing, spreadsheets, email, and presentation tools Ability to support meetings, calendars, and event logistics effectively Strong interpersonal skills and ability to work collaboratively with internal and external stakeholders Ability to handle routine administrative tasks with professionalism and discretion Problem-solving ability and willingness to adapt to changing needs Travel up to 20% may be required. Candidate must be U.S. citizen Preferred Qualifications Associate degree in business administration, education, public administration, or related field preferred 1–3 years of administrative support, office coordination, program support, or related experience preferred Experience supporting teams, maintaining records, and coordinating schedules strongly preferred Experience in a nonprofit, education, workforce development, or grant-funded environment is a plus Familiarity with grant-funded programs, workforce development, education programs, or nonprofit operations is helpful but not required Why ARM? At ARM Institute, you’ll help accelerate the adoption of robotics and AI technologies that strengthen U.S. manufacturing. You’ll collaborate with leading manufacturers, technology companies, startups, researchers, and government partners on projects with national impact while helping shape the future of advanced manufacturing. We offer a comprehensive benefits package designed to support your health, financial well-being, work-life balance, and professional success. Benefits Enjoy 4 weeks of paid vacation from your first year, 11 paid holidays, 5 floating holidays annually Company-paid Short-Term Disability (STD), Long-Term Disability (LTD), and Life Insurance on day one Enroll in Medical, Dental, and Vision insurance with health savings plan options beginning the first day of the month following your hire date. Receive a $100 monthly communication allowance and a one-time $500 home office stipend to support your remote work environment. Receive employer retirement contributions equal to 8% of your salary beginning after your first month of employment. Employer contributions become fully vested after three years. Receive up to 2 weeks of paid parental and family leave, including paid bonding leave, after 6 months of employment. ARM proudly supports those who serve by providing up to 30 days of paid military leave each year. Join us in advancing the future of U.S. manufacturing. We believe diversity is essential to our organization’s growth and success. We strive to create an inclusive, welcoming culture and seek individuals of all backgrounds to join our innovative organization. ARM Institute is an Equal Opportunity Employer. We believe diversity is essential to our organization’s growth and success and strive to create an inclusive, accepting culture and seek individuals of all backgrounds to join our innovative organization. ARM is an equal opportunity employer. We believe diversity is essential to our organization’s growth and success and strive to create an inclusive, accepting culture and seek individuals of all backgrounds to join our innovative organization. ARM is an equal opportunity employer.