Entertainment Coordinator

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information. Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world. ABOUT UNIVERSAL GLOBAL TELEVISION (UGT) Universal Global Television (UGT), a division of Universal Studio Group, partners with visionary storytellers across the globe to deliver bold, distinctive shows with universal resonance. Led by President Beatrice Springborn, UGT’s portfolio brings together award-winning production companies Carnival Films, Heyday Television, and Working Title Television alongside leading creators including Seth MacFarlane, Patrick Macmanus, Nick Antosca and Rachel Shukert. Headquartered in London and Los Angeles, the studio currently produces 27 series across 14 platforms, including local linear powerhouses such as BBC (UK), ABC (Australia), CBC (Canada) and streamers Peacock, Netflix, Apple and Binge (Australia). Its slate spans genres and territories, with titles including 'The Day of the Jackal,' ‘Downton Abbey,’ 'All Her Fault,' 'Cape Fear,' 'Ted,' ‘The Five-Star Weekend,’ and ‘The ‘Burbs.’ UGT titles have broken streaming records globally, with series regularly topping charts across the US, UK, and more than 50 other countries. Home to ground-breaking and intentional storytelling, UGT's slate has earned recognition from the Peabody Awards, Emmy Awards, BAFTAs and Golden Globes. UGT’s internal scripted unit develops and produces original programming and has a proven track record of co-producing, financing, and partnering with independent producers to bring ambitious projects to screen. Partnerships include "One Day" with Drama Republic, "The Undeclared War" with Playground Entertainment, and forthcoming "The Dream Lands" with Sister Pictures. UGT also invests in leading creative talent through its minority stake and first-look distribution deal with Canada's Lark Productions ("Law & Order Toronto: Criminal Intent," "Allegiance”). The Coordinator provides high-level administrative support to the EVP, Production and an additional executive within Universal Global Television (UGT). This role serves as a key partner in managing day-to-day priorities, ensuring seamless coordination across a fast-paced global production organization. The Coordinator regularly interacts with senior leaders, internal stakeholders, production teams, studio partners, network and platform stakeholders, talent representatives, and external producers, requiring exceptional judgment, discretion, and professionalism. Success in this role depends on the ability to anticipate needs, manage competing priorities, facilitate communication across stakeholders, and help drive efficient execution of business and production-related activities. Essential Responsibilities: Provide comprehensive administrative support UGT executives, including complex calendar management, travel coordination, expense processing, meeting scheduling, and general office administration. Manage and maintain production-related reports, trackers, and databases, including staffing submissions, production schedules, material deliveries, and studio-wide series coverage information. Coordinate and support meetings, conference calls, production run-throughs, table reads, and both virtual and in-person events; prepare materials, track action items, and maintain production status documentation. Proactively anticipate scheduling conflicts, production priorities, and administrative needs; identify solutions, resolve issues independently when appropriate, and escalate matters with sound judgment. Evaluate existing administrative processes and workflows, identifying opportunities to improve efficiency, streamline operations, and enhance team effectiveness. Serve as a key liaison across production teams, NBCUniversal departments, and external stakeholders, facilitating clear and timely communication and follow-up on critical initiatives. Support interactions with studio partners, networks, streaming platforms, executive producers, agencies, management companies, and other members of the creative community. Process and track contracts, deal memos, budgets, invoices, and related documentation; maintain accurate records and databases for staff, crew, and travel logistics. Coordinate the secure distribution of scripts, cuts, production materials, and other confidential information, ensuring compliance with company protocols and established procedures. Assist with onboarding, staffing logistics, and operational support for productions as needed. Build strong cross-functional relationships and contribute to a collaborative team environment, providing backup support and coverage for department coordinators and assistants as required. Handle highly sensitive and confidential information with discretion, professionalism, and sound judgment. Basic Requirements: Minimum 1 year working within studio, network, agency or production company in an assistant capacity. Desired Characteristics : Bachelor's degree Working knowledge of Adobe, Final Draft, Microsoft Office including Word, Excel, PowerPoint, Outlook, Teams Knowledge of how the TV development and current programming processes work and key players within the industry Willingness to read and write coverage for writer submissions or other creative material Multi-task oriented, excellent organizational and time management skills, as position will assist high volume department Flexible, personable, self-starter, and extremely detail-oriented with the ability to interface with the creative community as well as all levels of NBCU staff Ability to work well in a fast paced, deadline driven environment Additional Requirements Hybrid : This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time. This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $56,000-$65,000 As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable. If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].