Equipment Administrator

This is not a job posting, it was created to allow a particular person(s) to enter their personal information and be appointed to a position at McGill University. If you have not been sent this URL directly by a university administrator/recruiter please do not apply. Equipment Administrator Local Job Description Reporting to the Equipment and Infrastructure Manager, the Equipment Administrator will ensure the physical research environment within Comparative Medicine and Animal Resources Centre’s (CMARC) animal facilities, are maintained to the highest possible standards of quality, meeting the regulatory requirements of the Canadian Council for Animal Care (CCAC) and other applicable agencies. As a central point of contact, the incumbent will coordinate with both internal and external service providers to facilitate smooth facility operations. The ideal candidate is service-oriented and supports the improvement of daily functions of CMARC’s service operations teams, contributing to a cost-effective, safe, and efficient research environment. Facility and Equipment Maintenance Administers CMARC’s annual facility maintenance program, ensuring compliance with regulatory standards and internal standard operating procedures. Oversees major equipment repairs and facility system maintenance. Troubleshoots basic equipment issues, plans repairs, and ensures timely communication and resolution. Performs minor repairs on facility equipment and supports the development of in-house maintenance procedures to reduce downtime and extend equipment lifespan. Maintains a physical inventory of consumables and replacement parts for facility equipment. Coordination and Stakeholder Engagement Serves as a liaison between McGill stakeholders (e.g. FMAS, BIMO, etc..), research clientele, and service providers for building issues, maintenance, and repairs. Develops collaborative, client-focused relationships within the research community and CMARC Operational Support Supports department leadership in identifying equipment and infrastructure needs, deficiencies, and improvement opportunities. Participates in special projects to improve space management, facility standards, and technical services. Oversees large equipment moves, facility modifications, and minor renovations. Asset and Financial Management Acts within established financial frameworks for procurement, expense tracking, and service provision. Performs duties related to departmental and University-wide asset management practices. Contributes to the development and implementation of facility equipment standards. Produces reports, maintains relevant data sets, and monitors key performance indicators (KPIs). Project and Renovation Support Assists in the planning and execution of facility construction and renovation projects. May be asked to work outside of regular hours, weekends or be on call. The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description. Qualifications/Requirements DEC III (preferably: Engineering Technology, Facility Management, Animal Sciences) 3 years of relevant experience Experience in equipment or facility maintenance—particularly within a research, laboratory, or animal care setting—will be considered as a strong asset. Other Attributes Hard Skills (Technical Knowledge and Expertise) Experience working within regulated environments; familiarity with Canadian Council on Animal Care (CCAC) standards is an asset. Knowledge of facility systems, research equipment maintenance, and repair practices (e.g., plumbing, electrical, HVAC, automation and controls). Basic understanding of procurement processes, asset tracking, and financial administration. Ability to read and interpret equipment manuals, technical drawings, and safety documentation. Familiarity with project coordination, construction, or renovation planning is an advantage. Proficient in using standard office productivity tools (e.g., Microsoft Excel, Word, Outlook). Soft Skills (Interpersonal and Behavioral Strengths) Strong organizational and coordination skills; able to manage multiple priorities and stakeholder relationships in a dynamic environment. Attention to details and a proactive attitude toward continuous improvement and preventive maintenance. Exceptional communication and interpersonal skills; able to work collaboratively with internal teams and external partners. Problem-solving and troubleshooting skills, with a hands-on approach to resolving technical issues. Service-oriented mindset with a commitment to supporting research excellence and regulatory compliance. Use of Personal Protective Equipment (PPE), including an N95 respirator, may be required depending on the assigned work area and tasks. Participation in OHP is mandatory for personnel in contact with non-human primates. As one of Montreal's Top Employers, here is what we offer: Competitive benefits package (Health, Dental, Life Insurance) (if eligible) Defined contribution pension plan (with employer contribution up to 10%) (if eligible) Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA) Competitive vacation policy Two (2) personal days Two (2) floating holidays Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day Paid time off over the December holiday period Tuition waiver for regular employees and their dependents Up to two (2) days of remote work per week where the position permits Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located. Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4 . For a definition of our language proficiency levels, please click here . McGill University is committed to equity and diversity within its community and values academic rigour and excellence. We welcome and encourage applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to engage productively with diverse communities. At McGill, research that reflects diverse intellectual traditions, methodologies, and modes of dissemination and translation is valued and encouraged. Candidates are invited to demonstrate their research impact both within and across academic disciplines and in other sectors, such as government, communities, or industry. McGill further recognizes and fairly considers the impact of leaves (e.g., family care or health-related) that may contribute to career interruptions or slowdowns. Candidates are encouraged to signal any leave that affected productivity, or that may have had an effect on their career path. This information will be considered to ensure the equitable assessment of the candidate’s record. McGill implements an employment equity program and encourages members of designated equity groups to self-identify. It further seeks to ensure the equitable treatment and full inclusion of persons with disabilities by striving for the implementation of universal design principles transversally, across all facets of the University community, and through accommodation policies and procedures . Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected] . All qualified applicants are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadians and permanent residents will be given priority.