Executive Administrative Assistant

Executive Administrative Assistant

A leading European manufacturer building its India shared-services centre

Location: Bengaluru, Mumbai, Delhi NCR, Hyderabad, Pune, Chennai, Kolkata, Ahmedabad — or Remote (India)

About the Company

A leading European manufacturer is setting up its India shared-services centre and has partnered with Flexiple to hire an executive administrative assistant to keep its leadership and office running smoothly. You will be the operational glue of a new centre as it finds its feet. Flexiple is a managed marketplace that helps global companies build high-performing teams and GCCs in India.

Role Overview

As an Executive Administrative Assistant, you will blend executive support with hands-on administration - keeping leaders organised while making sure documents, vendors, and office workflows run without friction.

Key Responsibilities

Executive Support

• Manage calendars, meetings, and travel for the leadership team
• Prepare correspondence, reports, and presentation material
• Track action items and follow up across teams

Administration and Documentation

• Maintain accurate records, files, and document workflows
• Coordinate vendors, purchase orders, and office logistics
• Process expenses, invoices, and approvals with accuracy

Ideal Candidate Profile

• 2 to 5 years in executive support, office administration, or coordination
• Strong organisation, multitasking, and attention to detail
• Clear written and spoken English and a service-minded attitude
• A reliable remote-work setup and dependable follow-through

Preferred Qualifications

• Exposure to a shared-services, manufacturing, or multinational environment
• Comfort with Microsoft Office, Google Workspace, and document tools
• Experience coordinating with vendors and cross-border teams

What We Offer

• An early administrative seat at a European manufacturer's India centre
• Remote-friendly, pan-India hiring with long-term placement
• Broad, varied work across executive support and office operations
• One application considered for this and future matched roles

Hiring Process

HR Screening → Assignment → Leadership Round 1 → Leadership Round 2 → Culture Fit