Executive Assistant (14 Month Contract)

Numeris is Canada’s most trusted and authoritative source for broadcast measurement and consumer behaviour data. As well, the industry leading intelligence provider to broadcasters, advertisers, and agencies. We have been recognized for over 75 years as providing the gold standard in audience intelligence. We have great people who do exceptional work. We take pride in building an environment of continuous learning and career advancement opportunities. Our teams are collaborative, curious, and dedicated to creating quality experiences. We love what we do, enjoy each other’s company, and support initiatives to give back to our communities. We are looking for people to help us shape the future of Numeris, and have a lot of fun along the way. The Executive Assistant is a high-trust, senior-level administrative partner responsible for providing comprehensive executive, operational, and governance support to the Chief Growth Officer (CGO), Chief Research & Operations Officer (CROO), and broader People & Culture and GRC (Governance, Risk & Compliance) functions. This role goes beyond traditional administrative support, acting as a central hub across leadership, ensuring seamless execution of executive priorities, governance processes, internal workflows, and organizational operations. The incumbent is expected to anticipate needs, proactively improve systems, and drive efficiency across tools, processes, and leadership workflows. Key areas of responsibility include executive calendar and priority management, cross-functional coordination, governance and compliance support (including DocuSign and approval workflows), onboarding/offboarding governance alignment, financial tracking support, and leadership communications preparation. This role requires a high degree of discretion, judgment, organizational maturity, and the ability to operate effectively in a fast-paced, executive-facing environment. In-office attendance is required minimum twice per week, with additional presence as needed based on executive priorities and business needs. What you will do Executive & Leadership Support Provide high-level administrative and operational support to the CGO, CROO, and Leadership Team, including complex calendar management, prioritization of competing demands, and proactive scheduling optimization Coordinate executive meetings, leadership forums, and cross-functional working sessions, including agendas, briefing materials, and follow-ups Prepare and synthesize meeting notes, action items, and executive summaries as required Manage domestic and international travel arrangements, itineraries, and logistics with a focus on efficiency and executive readiness Governance, Risk & Compliance (GRC) & Workflow Support Support governance workflows including DocuSign routing, approval tracking, documentation integrity, and compliance-related administrative processes Maintain structured documentation across Confluence, SharePoint, Monday.com, and other workflow systems to ensure audit readiness and process consistency Support adherence to internal approval frameworks, ensuring proper routing, documentation, and tracking of executive-level decisions and sign-offs Identify and implement improvements to governance workflows, documentation standards, and operational procedures P eople & Culture (P&C) Support Coordinate onboarding and offboarding processes in partnership with P&C and IT, ensuring consistent, compliant, and well-documented execution Takes a lead with internal initiatives aligned to corporate leadership priorities i.e. plans corporate events Supports the P&C team with organizing both virtual and in person activities throughout the year Financial & Operational Support Manage executive-level expense tracking, credit card reconciliation, invoice submissions, and purchase order processing Support budget tracking and reporting accuracy for leadership-related expenditures Liaise with Finance as required to ensure timely and accurate processing of financial documentation Office & Operational Management Oversee office operations coordination, including supplies, vendor coordination, facilities requests, and workplace logistics Act as primary liaison with building management and internal operations teams for office needs (repairs, access, seating, meeting setup, etc.) Support in-person meeting and event logistics, including setup, coordination, and post-event wrap-up Manages the office space, orders supplies, kitchen stock up of drinks and snacks Executive Communications & Presentation Support Develop, format, and refine presentation materials for town halls, board updates, leadership meetings, and strategic reviews Ensure consistency, clarity, and executive-level polish in all presentation and communication materials Support storytelling and structuring of leadership content for internal and external-facing presentations What you have Education College diploma required; Bachelor’s degree preferred Experience 3–6 years of experience in executive support, operations coordination, or senior administrative roles Experience supporting senior leadership (VP level) Exposure to governance, compliance workflows, or document approval systems (DocuSign or similar) is an asset Experience working across cross-functional teams such as HR/P&C, Finance, or Legal is preferred Skills & Competencies Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint) Strong operational judgment and ability to manage competing priorities in real time High attention to detail with a systems-thinking mindset Strong written and verbal communication skills Proven ability to handle confidential and sensitive information with discretion Experience with workflow tools such as SharePoint, Confluence, Monday.com, or similar platforms Ability to proactively improve processes rather than simply execute tasks Pleasant “can do” attitude, takes steps to work proactively to support What's in it for you? Be part of an evolutionary journey in the audience measurement and data space; work on exciting projects, add value & make a positive impact to our Company. Competitive salary and benefits package (Health, Dental, Vision and Personal Spending Account - employer paid premiums). Flexible Work location (on-site offices in Toronto and Montreal, remote – work from home, hybrid as required per role). Continuous learning and development via Percipio, our Learning Management System. Be part of additional programs such as MentorMe, which helps our employee’s network, and grow within the organization. Leadership Training offerings for new and emerging leaders. Culture of great teams, coworkers and supportive leadership. Perkopolis: Participation in a program that provides exclusive discounts on products and services to employees. Perks include shopping discounts, movie tickets, services, event/show tickets and much more! Values Stronger Together: We succeed through collaboration with each other and with the industry. Unity drives our impact. Innovation with Intent: We embrace change and challenge convention. Our innovation is purposeful, driven by insights, guided by strategy, and focused on delivering meaningful future-proofed solutions. People First: We prioritize the well-being, growth and voices of our people. We actively listen, support development, and create space where everyone can succeed. Excellence in Motion: We pursue continuous improvement in everything we do, from our processes to our time to market. With a growth mindset and a commitment to excellence, we bring solutions to life with precision and purpose. Numeris is an equal opportunity employer We are committed to creating an accessible environment for all our employees and foster a culture that focuses on diversity, equity, inclusion and belonging. We believe that a diverse workforce helps everyone contribute in meaningful ways towards our shared success.