Executive Assistant

Joining Henley & Partners As the leading global citizenship and residency advisory firm, we specialize in helping our clients navigate the complex landscape of investment migration and citizenship planning. Why choose Henley & Partners? Here's what sets us apart: Global Impact: Join a company that makes a tangible difference in people's lives. Our work enables individuals and families to broaden their horizons, access new opportunities, and secure a brighter future through alternative citizenship and residency options. Cutting-Edge Expertise: Be part of a team of industry pioneers and experts who are at the forefront of the investment migration field. We provide innovative solutions and leverage our extensive network of international partners to deliver exceptional service to our clients. Dynamic and Diverse Culture: Immerse yourself in a truly global environment. With more than 40 offices spanning across continents, we foster a multicultural and inclusive workplace where ideas are valued, collaboration thrives, and personal growth is encouraged. Continuous Learning: We believe in investing in our employees' professional development. At Henley & Partners, you'll have access to ongoing learning opportunities, training programs, and industry conferences that will enhance your skills and expand your knowledge. Impactful Projects: Join us in working on high-profile projects that shape the future of investment migration. From advising governments on citizenship-by-investment programs to assisting high-net-worth individuals in achieving their global mobility goals, your work will have a direct impact on our clients and the industry. Work-Life Balance: We recognize the importance of maintaining a healthy work-life balance. Enjoy flexible working arrangements and benefits that support your well-being, ensuring that you can thrive both personally and professionally. ...but that's enough about us, let talk about you! The Executive Assistant will provide high-level executive support to members of the Executive Committee. Working alongside other assistants, the role supports scheduling, travel coordination, stakeholder management, and holiday coverage in a collaborative and fast-paced environment. Responsibiities: Manage complex and dynamic calendars, coordinating meetings, events, and travel arrangements for members of the Executive Committee and senior leadership Support the smooth day-to-day running of executive activities through effective coordination, stakeholder management, and collaboration with colleagues, including holiday coverage as required Prepare, draft, and manage correspondence, presentations, reports, and other confidential documentation with a high level of accuracy and discretion Act as a key liaison between members of the Executive Committee, internal teams, and external stakeholders, ensuring efficient communication and follow-up on priorities and sensitive matters Coordinate expense reconciliations in line with company policies Support cross-functional projects and executive initiatives, managing competing priorities in a proactive and solution-oriented manner Requirements: A Bachelor’s degree (or equivalent qualification) is required Minimum 5 years experience in an Executive Assistant role supporting C-Level Executives with many interruptions and short deadlines Minimum three years admin or project related experience Proficiency in the full Microsoft Office Suite at an advanced level Excellent English communication skills, both verbal and written (additional languages are an advantage) Strong organizational skills and decision-making skills Strong attention to detail and accuracy of deliverables Dedicated to the completion of tasks and meeting deadlines Needs to be flexible and adaptable to keep abreast of ever changing demands Strong interpersonal skills with an ability to work closely and collaboratively with various business units at a senior level Exposure to an international environment advantageous Although the role is remote, the candidates need to be authorized to work in Portugal and located in the Lisbon Metropolitan Area. Join our team and be part of an organization that values innovation, fosters collaboration, and believes in the potential of its employees. We offer competitive compensation, comprehensive benefits, and a dynamic work environment that encourages growth and personal development. If you are seeking a challenging yet rewarding opportunity where your ideas can make a real impact, we invite you to apply today. At Henley & Partners, we are committed to creating a diverse and inclusive workplace that values and respects all individuals. We welcome applicants from all backgrounds and identities and encourage candidates who bring a unique perspective to apply. We believe that our differences make us stronger and that diversity is essential to our success. We strive to create a culture where everyone feels included, heard, and valued, regardless of their race, ethnicity, gender, sexual orientation, age, religion, ability, or any other characteristic. 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