Executive Assistant

Overview Responsible for providing executive assistance to Senior Vice President, Vice Presidents and Directors as assigned to ensure smooth operation of business. These tasks require a significant level of trust and self-discipline/confidential discretion. Tasks will include moderate to advanced difficulty requiring excellent clerical skills in multiple areas. Maintaining communication with various departments and employees, assisting with scheduling, representing the department to employees and outside customers at all levels including administrators. Location: Preference may be given for those that can be located in Indianapolis, IN, Clinton, IN or Fargo, ND. This position is eligible for remote work. If near a MasTec Renewables office location, in-office work will be required. Company Overview MasTec Renewables, comprised of Wanzek Construction, IEA Constructors, and White Construction, combines over 20 years of experience in renewable energy construction. Depending on your position and project, you may work for one or more of our companies over your career with us. Join one of the largest construction firms in the country (Engineering News-Record [ENR]: #1 in Power, #17 Top 50 Domestic Heavy Contractors, #20 Transportation Contractor). We embrace diverse perspectives among our employees and across all levels of our business, including our suppliers, community partners, and clients. We have built a multidimensional workforce that brings valuable differences in perspectives, work ethics, and approaches to our organization. By collaborating across departments, we foster innovation and encourage everyone—from interns to executives—to share their ideas and make an impact. Our goal is to create a respectful work environment where all employees feel valued, included, and empowered to become innovative leaders in our industry. The MasTec Renewables market sector is part of the MasTec Clean Energy & Infrastructure business segment. MasTec’s Clean Energy & Infrastructure (CE&I) segment generates over $4 billion in annual revenue, providing construction services across industrial, renewables and infrastructure sectors. Our renewables sector focuses on solar, wind and battery storage. Sustainability and safety are foundational to our culture and influence everything we do. MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments. Responsibilities Assist assigned leaders with day-to-day tasks as directed Ensure all expense reports, mileage reports, and monthly financials are accurate, timely, and compliant Manage or assist in the departmental corporate overhead budget, including timely submission of invoices as appropriate Prepare data for statistical or trend analysis and report compilations as per department needs or management review purpose Identify workplace safety hazards and take all necessary corrective action to eliminate or minimize them Administer or assist in the edits and updates for procedures and manage the department SharePoint/Teams pages Organize and coordinate meetings, schedule meeting rooms, arrange hotel accommodations, travel, and food Capture and distribute detailed meeting minutes as required May supervisor or mentor other Admins Other duties as assigned Qualifications EDUCATION AND WORK EXPERIENCE REQUIREMENTS: Two to four years of college education required Must have two to four years’ equivalent experience as an administrative assistant, experience supporting executive leadership preferred EPC, construction or engineering environment executive office experience preferred KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: Excellent verbal and written communication skills Strong experience in Microsoft Word, Excel, PowerPoint, Outlook, Internet and the ability to be trained in various other systems (in-house programs) Ability to work in a fast paced, dynamic environment with minimal supervision and maintain a high level of confidentiality Ability to multitask and adapt to change as priorities change Ability to identify and resolve issues efficiently and effectively Ability to prioritize tasks and manage deadlines Strong organizational skills What's in it for you: Financial Wellbeing Compensation $66,000 - $85,000 / year, commensurate with experience Competitive pay with ongoing performance review and merit increas 401(k) with company match & Employee Stock Purchase Plan (ESPP) Flexible spending account (Healthcare & Dependent care) Health & Wellness Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance Family & Lifestyle Paid Time Off, Paid Holidays, Bereavement Leave Military Leave, including Differential Pay and Benefits Continuation Employee Assistance Program Planning for the Unexpected Short and long-term disability, life insurance, and accidental death & dismemberment Voluntary life insurance, accident, critical illness, hospital indemnity coverage Emergency Travel Assistance Program Group legal plan Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact [email protected]. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information. MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions. Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at https://reportfraud.ftc.gov/ . MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team. #LI-Remote #LI-KM1 Service Line WZK-Wanzek Construction, Inc.