Executive Assistant

Executive Assistant Headway Inc is a global tech company, revolutionizing lifelong learning by creating digital products for over 150 million users worldwide. Our mission is to help people grow. We're proud to be ranked 4th among the World's Top EdTech Сompanies by TIME magazine. We believe lifelong learning should be accessible, personalized, and impactful to each individual. That's how we change the world and why we bring together exceptional minds. The core of our achievements is our team. We believe in people and shared values SELECT . That's why, together with Iryna Pupko , our Head of People Infrastructure , we're looking for an Executive Assistant to support our C-level team by handling both personal and professional errands, helping them stay focused on what only they can do. You're in the right place if you: Get genuine satisfaction from turning "I need this handled" into "consider it done" — with zero follow-up needed. Catch what matters before it's asked for — a thought mentioned in passing becomes a handled task. Have real-life resourcefulness: you've navigated renovations, dealt with contractors, or solved "impossible" logistics before — and enjoyed it. Are comfortable holding a lot of context on a few people and using it to make their lives easier, without needing much guidance. Don't flinch at ambiguity or an occasional after-hours ask — you'd rather solve it now than schedule a call about it tomorrow. What will you do: Travel & Logistics — plan every business and personal trip turn-key: flights, hotels, transfers, visas, insurance — end-to-end, until the person has landed and everything is closed. Operational Coordination — collect information, follow up, keep deadlines on track, and make sure nothing falls through the cracks between the people involved. Information Management — keep Notion, calendars, and trackers structured and up to date, so information is always where it should be. Personal Tasks — cleaning services, food delivery, repairs, gifts, doctor's appointments, and any other request that keeps our C-level team from getting pulled out of their work. Proactive Ownership — go beyond ticking off tasks: spot risks early, flag them before they become problems, propose solutions, and follow through without being chased. What do you need to join us: 1+ year of experience in roles such as Executive/Personal Assistant, Administrator, Office Manager, or Project Manager. English at Upper-Intermediate proficiency. Mastery of complex scheduling and "turn-key" travel planning. Sharp problem-solving skills — you find a way through even when the obvious options are off the table. Detail-oriented, proactive, discreet, and ready to pivot at a moment's notice. Why it's exciting: Direct line to leadership. You'll work closely with C-level day to day, becoming the person they turn to first. Learn business by osmosis. Daily exposure to how a fast-growing company actually operates — well beyond a typical assistant role. Room to grow. We're growing fast — this could grow into a business assistant path, or turn into something completely different that clicks for you. This role gives you a front-row seat to figure out where you fit next. What do we offer: Work within an ambitious team on a socially impactful education product. An office with a reliable shelter, generators, satellite internet, and other amenities. Personal development plan. Compensation for English language learning, external training, and courses. Medical insurance and full sick leave compensation. Sports activities: running, yoga, boxing, and more. Corporate holidays: we go on a week-long paid holiday to rest and recharge twice a year. Supporting initiatives that help Ukraine. Find out more about our projects here . Are you interested? Send your CV! We've created a Talent Guide to help you navigate our hiring process with clarity and confidence — and get the most out of each stage. Take a look here . Department People Operations Team Locations Kyiv Remote status Hybrid Приєднуйся до команди цікавих людей, які створюють продукти №1 у світі, літають на парапланах, діджеять, багато читають та постійно розвиваються. Тестуй власні ідеї та не бійся помилятися, адже наш девіз fail fast — learn faster. Бери участь у книжкових клубах, командних воркшопах, професійних ком’юніті. Працюй в атмосфері менторства, взаємопідтримки та емпатії, де думку кожного чують.