Executive Assistant

ABOUT LEGENDS GLOBAL Legends Global is the premier partner to the world’s greatest live events, venues, and brands. We power unforgettable experiences through a fully integrated suite of premium services—delivered seamlessly through our white-label model to keep our partners front and center. With a global network of more than 450 venues, hosting 20,000 events and welcoming 165 million guests annually, Legends Global brings unmatched scale and expertise across every touchpoint—from feasibility and consulting to sales, partnerships, hospitality, merchandise, venue management, and world-class content and booking. Legends Global has assembled the most powerful network in sports, live entertainment, and venues — not just the collection of venues and partners, but the people behind them. You’ll work alongside exceptional talent, collaborate with experienced leaders and subject matter experts, and contribute to projects that set the standard for excellence across sports, entertainment, hospitality, and live experiences. Every win here is earned, not assumed — if you’re driven by growth and delivering innovative solutions, you’ll thrive here at Legends Global. At Legends Global, you’ll help shape the future of sports and live entertainment, working on projects that leave a lasting legacy alongside people who play to win. Our core values—Align, Scale, Connect, Team, Win—guide how we show up every day and at every level. We surround our people with experts to learn from, build a culture rooted in collaboration, and recognize real impact. If you’re driven to work on the biggest stages in sports and entertainment and want to be part of the unstoppable team behind the world’s greatest live events, venues, and brands—this is where you belong. ABOUT THE ROLE As the Executive Assistant for our Sales division, you will provide strategic and administrative support to the President and two Executive Vice Presidents of Legends Global Sales. We’re looking for an action-oriented doer: someone who is industrious, competent, resourceful, asks questions, shares ideas, and is focused on process improvement to find a way to get the job done. We’re looking for a strong written and verbal communicator and a great teammate with a positive outlook. You’ll need to be deadline-driven, organized, obsessed with details, and have the ability to develop strong relationships across the team and company. The role is hybrid, with a requirement of proximity to one of our corporate offices. You will report to the President of Sales and help serve the Sales leadership team. [Insert 2–4 sentence summary of the position, including scope, reporting line, and why the role matters.] WHAT YOU’LL DO (KEY RESPONSIBILITIES & OUTCOMES) Manage complex calendars for the President and two Executive Vice Presidents, including scheduling internal and external meetings, coordinating across time zones, and anticipating scheduling conflicts Arrange and manage all executive travel logistics, including flights, hotels, ground transportation, and itineraries, ensuring seamless and efficient travel experiences for supported executives Prepare, submit, and track expense reports for supported executives in a timely and accurate manner, ensuring compliance with company expense policies Plan and execute internal and external hospitality experiences, including team events, client entertainment, and leadership off-sites (virtual and in-person) Coordinate and fulfill gift requests for internal and external recipients, including developing and maintaining vendor relationships and managing associated budgets Draft, edit, and distribute meeting agendas to ensure leadership meetings are well-organized and productive; capture and follow up on key action items as needed Manage internal communications across the Sales division, including division updates, organizational announcements, employee recognition, and company culture initiatives Support and drive culture initiatives that foster team engagement, connection, and a positive team environment across the Sales division Facilitate the onboarding of new Sales team members by coordinating logistics, preparing materials, and serving as a resource to help new hires acclimate to the team and company culture Collaborate with internal Legends corporate departments (Marketing/Creative, IT, HR, Legal, Finance, etc.) while serving as a central communication stakeholder for the Sales division Other duties as assigned WHAT YOU BRING (QUALIFICATIONS & EXPERIENCE) 5+ years of experience in a professional environment, including executive-level administrative support, project management, event coordination, and sales & marketing Proven ability to support multiple senior executives simultaneously in a fast-paced environment Excellent organizational and time-management skills with exceptional attention to detail Strong written and verbal communication skills, with experience drafting professional communications and executive-facing materials Ability to manage a high level of detail across multiple concurrent projects while consistently meeting deadlines Resourceful problem-solver with an entrepreneurial spirit and a proactive, solutions-oriented approach Ability to work collaboratively within a team environment, offering assistance and support to colleagues whenever necessary Strong Microsoft Office skills (Outlook, PowerPoint, Excel, Word) and familiarity with expense management tools. Experience with project management platforms is a plus Knowledge of the sports and entertainment industry is a benefit but not required WORK ENVIRONMENT & TRAVEL The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands to handle controls. The employee is frequently required to reach with hands and arms and is occasionally required to stand, walk, and stoop. Specific vision abilities required by this job include close vision and the ability to adjust focus. Legends is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information. DEPARTMENT Global Sales REPORTS TO President, Global Sales