Executive Assistant

About this Position We are looking for a proactive Executive Assistant & General Affairs professional to support senior leadership while managing office administration, facilities, vendor coordination, and employee services to ensure smooth business operations. What you´ll do Manage executive calendars, meetings, travel arrangements, and follow up on action items. Screen and prioritize communications; prepare correspondence, presentations, reports, meeting minutes, and internal announcements. Act as a liaison between executives and internal/external stakeholders while maintaining confidentiality. Organize leadership meetings, town halls, management reviews, and support follow-up actions. Manage filing systems, executive records, document approvals, expense claims, and budget tracking. Oversee daily office operations, facilities, supplies, workplace services, and maintenance activities. Manage relationships with landlords, building management, vendors, and service providers; handle contracts, quotations, purchase requests, invoices, and renewals. Support onboarding, employee welfare programs, visitor management, company vehicles, and parking arrangements. Organize company events, training sessions, employee engagement activities, conferences, and CSR initiatives. Ensure compliance with health, safety, security, and workplace requirements. What makes you a good fit Bachelor’s degree in Business Administration, Management, Secretarial Studies, Communications, Human Resources, or a related field. Minimum 3–5 years of experience in Executive Assistant, Office Administration, or General Affairs roles, with experience supporting senior executives preferred. Experience in multinational companies and working with diverse stakeholders is an advantage. Strong proficiency in Microsoft Office, calendar and travel management, vendor and contract administration, budget monitoring, and reporting. Excellent organizational, communication, multitasking, problem-solving, and interpersonal skills, with a high level of professionalism, attention to detail, and confidentiality. Some perks of joining Henkel Flexible work scheme with flexible hours, hybrid work model, and work from anywhere policy for up to 30 days per year Diverse national and international growth opportunities Global wellbeing standards with health and preventive care programs Gender-neutral parental leave for a minimum of 8 weeks Employee Share Plan with voluntary investment and Henkel matching shares Outpatient medical coverage for employees and eligible dependents Life, Hospital, Personal Accident Insurance Coverage DPLK (Financial Institution Pension Fund) Annual Physical Examination At Henkel, we come from a broad range of backgrounds, perspectives, and life experiences. We believe the uniqueness of all our employees is the power in us. Become part of the team and bring your uniqueness to us! We welcome all applications across different genders, origins, cultures, religions, sexual orientations, disabilities, and generations.