Executive Assistant

Company Orcrist builds the Orcrist Intelligence Platform (OIP), a Kubernetes-based data intelligence system delivered as SaaS or self-hosted/on-prem (including air-gapped deployments). We help defense, law-enforcement, and enterprise teams turn complex data into actionable intelligence, securely and responsibly. What You'll Do Supporting the CDO in day-to-day operations, structuring priorities and thinking ahead rather than waiting for instructions Proactively managing and maintaining the CDO's calendar Drafting and pre-formulating emails and correspondence Organizing and coordinating appointments, meetings, committee sessions, and events Preparing for and following up on meetings, including taking minutes and tracking decisions Planning and preparing business travel, including logistics and itineraries Managing expense reports and receipts, including scanning, sorting, and maintaining records Researching, compiling, and preparing information, documents, and presentations About You Several years of proven, hands-on experience in a comparable Executive/Personal Assistant role Exceptional organizational and multitasking skills, with strong attention to detail and follow-through A proactive communicator who keeps others informed without being asked twice Own sense of structure and initiative — you bring ideas and ways of working, rather than waiting to be told Excellent written and verbal communication skills in German and English (C1+) High level of professionalism, discretion, and integrity when handling confidential information Patience and an even temperament, including in situations where things take longer than expected Quick comprehension and the ability to adapt to shifting priorities in a fast-paced setting Nice-to-haves Completed business or administrative training, a degree, or a comparable qualification Proficiency with Google Workspace and other digital collaboration tools A structured, independent, and reliable work style Strong organizational skills paired with a collaborative, team-oriented mindset What We Offer Remote‑first in Germany with occasional team events in Berlin. Home office budget and great technical equipment. 30 days of vacation. A position of responsibility at a specialized, growing technology company in the defense sector.