Executive Assistant

1.) Introduction

• Job Title: Executive Assistant
• Work Schedule: Full-Time
• Location: Remote / Work-from-Home

2.) Overview

Ready to serve as the operational backbone for a high-performing leadership team?

We are recruiting on behalf of a growing professional services organization operating within the accounting, finance, and corporate management space. Built on precision, secure client communication, and efficient workflows, this company provides specialized solutions to a diverse client base. In this role, you will act as the crucial link between executives, clients, and internal operational teams to keep projects running seamlessly without administrative friction.

3.) Key Responsibilities

• Serve as the primary point of contact for clients via secure portals, email, and phone calls.
• Track daily project workflows, identify bottlenecks, and keep leadership updated on progress.
• Manage calendar coordination and scheduling for executive leadership.
• Facilitate document requests and submissions through secure channels.
• Escalate urgent project issues and client matters requiring immediate attention.
• Maintain organized documentation and digital filing systems.
• Perform basic social media content creation and posting.

4.) Must-Have Requirements

• Strong written and verbal English communication skills.
• Proven experience in client-facing or customer service roles.
• Strong administrative and prioritization abilities to handle multiple priorities simultaneously.
• Proficiency with cloud-based tools, task management software, and CRM platforms.
• Demonstrated ability to work independently and maintain consistent performance.

5.) Nice-to-Have Requirements

• Background or education in accounting, bookkeeping, or finance, including basic knowledge of US tax concepts.
• Bilingual proficiency in Spanish.
• Prior experience supporting C-level executives or leadership teams using tools like Asana, Monday.com, HubSpot, Salesforce, or TaxDome.

6.) Why Join Us

If you excel at taking chaos and turning it into structured, reliable processes, this opportunity offers total flexibility and real operational impact. Working 100% remotely, you won't just be managing a calendar—you will be an indispensable partner driving client trust and team productivity every day. Join a professional, client-focused environment that respects your independence, values your organizational talent, and offers a stable platform to expand your executive support career.