Executive Assistant - EZRA

Description Position at Ezra Job Role: Executive Assistant Location: Toronto - Hybrid (3 days in office) Who We Are: We believe everyone can be better with a coach... and we won’t stop until we get there. Coaching changes people’s lives. It helps them be happier and more productive in their work. It turns entire companies into more inclusive, more productive places to be. That’s why we’ve made it easy for more people – not just those at the top – to benefit from the world’s best coaches. This is true of our EZRA team. We believe a happy team is a productive one. We help our people grow, to care deeply about and be proud of what we do. The Role: We are seeking a highly organised and proactive Executive Assistant to support three members of our Senior Leadership Team (SLT). In this role you will manage schedules, communications, travel and expenses, and provide reliable operational support that helps our executives stay focused on their highest priorities. You’ll work closely with a busy leadership group during an exciting period of growth, anticipating needs, solving problems and helping things run smoothly day-to-day. What You’ll Do: Manage complex and changing diaries across multiple time zones, ensuring priorities are balanced and protected Coordinate meetings and appointments, including agendas, briefing materials, logistics and follow-up actions Monitor and manage executive inboxes, triaging requests and maintaining timely communication internally and externally Act as the first point of contact for stakeholders on behalf of the executives, handling queries with professionalism and discretion Arrange end-to-end travel, accommodation and itineraries, ensuring smooth execution around executive availability Submit and track expenses and support basic finance admin Provide occasional support for wider team activities such as events, offsites or key team meetings (virtual and in-person) Assist with general administrative tasks that keep the team running smoothly and create space for executives to focus on strategic priorities About You: 2+ years experience as an Executive Assistant or in a similar senior administrative/support role Experience supporting multiple executives simultaneously (preferred but not essential) Excellent organisational and time-management skills, with the ability to prioritise across conflicting demands Strong communication skills (written and verbal) and stakeholder management ability High level of discretion Proactive approach with strong problem-solving skills Flexibility and adaptability in a fast-paced and evolving environment Competency with MS Office tools (Outlook, PowerPoint, Excel) and willingness to learn new systems Life at EZRA: Your Own World-class coach to help you grow personally and professionally. Coaching for Friends and family because coaching is a gift worth passing on. Charity Days to support the causes close to your heart - because doing good feels good. Learning Budget to fuel your curiosity. If it helps you grow, we’re in. Weekly Wellbeing Hour just for you. No meetings. No emails. Just space to breathe, reflect, or reset. Regional benefits flex to fit your location and lifestyle. A welcoming place to do your best work. Comfortable, collaborative and inclusive… and dog-friendly too! #LI-Hybrid We’re an equal opportunity employer dedicated to building a diverse team that reflects the communities in which we work, where everyone has a voice and feels able to be themselves. We believe that diversity strengthens to our culture and business. Valuing uniqueness and respecting our differences means we grow faster, become better, and achieve more. In the spirit of transparency, credentials are verified through background checks conducted upon conditional employment, in accordance with applicable laws.