Executive Assistant for a Food and Beverage Manufacturing Industry in the US (Home Based Full Time)

Client Information The Company is a family-owned bakery and food manufacturer built on generations of baking expertise and a passion for sharing authentic Caribbean flavors. Revitalized in the late 2000s, it has grown from a local bakery into a trusted producer of handcrafted baked goods, combining traditional recipes with a modern approach to quality, innovation, and community support. Job Description • Triage the client's email inbox following established processes • Track and send invoices via email (administrative support only; no invoice creation) • Coordinate schedules and manage meetings • Book flights, trains, and hotels for the client • Complete registration forms for speaking engagements, panel discussions, and award events, including sourcing bios and head shots • Conduct monthly audits of staff training records, monitor login and logout compliance, and flag and report any findings • Provide administrative support to the client on larger business initiatives and incorporate additional tasks into the regular workload as needed Must Haves • This role is only open to Filipinos permanently residing in the Philippines • Basic administrative experience with strong organizational skills • Proficiency in Microsoft 365, including Outlook (email and calendar), Word, Excel, and basic SharePoint • Ability to quickly learn and adapt to new software and tools, including project management and training platforms • Highly reliable with excellent attention to detail and the ability to consistently follow established processes • Strong time management skills with the ability to handle repetitive administrative tasks accurately and efficiently Nice to Haves • Experience using CRM systems, project management tools, or workflow automation platforms • Previous executive support experience, with confidence in supporting senior leaders and managing priorities • A proactive, solution-oriented mindset, with the ability to identify process improvements and resolve issues independently Home Office Requirements Please only apply for this role if you have the following home office requirements: · Perfectly working headset and webcam · Stable internet connection of at least 25 Mbps ~ 50 Mbps · Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later · Quiet room with no distractions or background noises · A backup plan if the power goes out or if your internet connection becomes unstable during your shift Only applicants meeting the strict criteria above will be contacted. Connect With Us https://virtualcoworker.com.ph https://virtualcoworker.com/our-culture https://www.facebook.com/virtualcoworker https://www.linkedin.com/company/virtual-coworker