Executive Assistant - Remote

About The Company

Everest is a premium, AI-enabled executive operations firm dedicated to supporting founders, executives, and high-net-worth individuals. Our mission is to provide proactive, strategic, and discreet support that empowers our clients to focus on their core responsibilities and achieve their highest potential. We pride ourselves on delivering support that is not only highly competent but also personalized, caring, and tailored to each client’s unique needs. At Everest, we believe in building lasting relationships based on trust, professionalism, and excellence. Our innovative approach leverages cutting-edge technology and a highly skilled team to streamline operations, enhance productivity, and foster growth for the individuals and organizations we serve.

About The Role

The Executive Assistant at Everest plays a vital role in ensuring our clients stay organized, focused, and on schedule. This position requires a highly organized, proactive, and resourceful individual who can manage multiple priorities with professionalism and discretion. As a key support partner, you will work closely with high-level executives to coordinate schedules, manage communications, and facilitate smooth day-to-day operations. Your ability to anticipate needs, communicate effectively, and handle sensitive information with confidentiality will be essential to your success. Collaboration with other assistants and team members is encouraged to foster a culture of continuous improvement and high-quality support. This role offers an exciting opportunity to be at the forefront of executive operations, contributing directly to the success and growth of our clients and the company alike.

Qualifications

• Minimum of 4-7 years of experience providing high-level administrative or executive support
• Proficiency with Google Workspace, Microsoft Office, and project management tools
• Experience with CRM systems and financial management software is a plus
• Exceptional organizational skills with keen attention to detail
• Strong written and verbal communication abilities
• Ability to manage shifting priorities and dynamic calendars effectively
• Demonstrated problem-solving skills and good judgment
• Discretion and professionalism in handling confidential information
• Supportive team player with leadership qualities and mentoring experience preferred
• Tech-savvy with a proactive approach to workflow and process improvements
  
  

Responsibilities

• Manage and optimize executives’ calendars, scheduling meetings and appointments efficiently
• Handle correspondence by drafting, editing, and responding to emails in a professional tone
• Coordinate logistics for meetings, travel, and events, ensuring seamless execution
• Serve as a primary point of contact for internal and external communications
• Track progress on projects, follow up on action items, and ensure deadlines are met
• Assist with expense management, invoicing, and light financial reporting
• Identify opportunities to improve workflows and implement new tools or processes
• Build and maintain strong relationships with clients and stakeholders through responsiveness and reliability
• Provide day-to-day operational support, including logistics, documentation, and administrative tasks
• Collaborate with team members to share best practices and enhance overall support quality
  
  

Benefits

• Competitive starting salary ranging from $60,000 to $85,000+ based on experience
• Generous paid time off to support work-life balance
• Comprehensive health benefits including medical, dental, and vision coverage
• Retirement plan options, including a 401(k)
• Voluntary benefits such as short-term and long-term disability insurance and life insurance
• Remote work flexibility, supporting a healthy work environment
  
  

Equal Opportunity

Everest is committed to fostering a diverse and inclusive workplace. We believe that a variety of perspectives and backgrounds enrich our team and enhance our ability to serve our clients effectively. We are an equal opportunity employer and do not discriminate based on race, ethnicity, gender, age, sexual orientation, disability, or any other protected characteristic. We welcome applications from all qualified candidates and are dedicated to creating an environment where everyone can thrive. Additionally, we want to emphasize that Everest will never request payment or personal financial information during the hiring process.