Executive Assistant to the CEO

Job Title: Executive Assistant to the CEO Location: Pensacola, FL 32503 Position Type: Full-Time, Hybrid Schedule: Monday-Friday ( a schedule will be assigned within operating hours ) Operating Hours 7:00 am - 5:00 pm Job Summary The Executive Assistant provides high-level administrative and operational support to the CEO. This role is responsible for managing the CEO’s calendar, travel arrangements, expense reporting, and other day-to-day administrative tasks. The Executive Assistant acts as a point of contact, handling inquiries and requests on behalf of the CEO. This position requires strong organizational, professional communication, and problem-solving skills. Key Responsibilities Manage the CEO’s calendar, including scheduling meetings, appointments, and travel Make travel arrangements (flights, hotels, ground transportation, etc.) Process expense reports and reimbursements Field and respond to calls, emails, and other inquiries directed to the CEO Adaptable in high volume environment Provide general administrative support, such as filing, copying, and organizing electronic and physical documents Assist with special projects and other tasks as assigned by the CEO Maintain discretion and confidentiality with sensitive information Exercise sound judgment in prioritizing competing demands, and maintain a proactive approach to anticipating needs Build strong, diplomatic working relationships across the organization, facilitating coordination and communication between departments and individuals on behalf of the CEO Other ad hoc tasks as directed Qualifications 2+ years of experience as an Executive Assistant or in a similar role supporting an Executive-level leader(s) Associate degree or higher required Excellent organizational, time management, and multitasking skills Strong written and verbal communication abilities Proficient in Microsoft Office suite (Outlook, Word, Excel, PowerPoint) Ability to work both independently and within teams Attention to detail and problem-solving skills Flexible and adaptable to changing priorities Discretion in handling sensitive and confidential information Benefits Affordable health, dental, and vision insurance $40,000 of COMPANY PAID life insurance Accrued PTO from day one! Retirement plan with company matching