Executive Marketing Coordinator

We are looking for a highly organized and proactive Executive Coordinator, Marketing to support executive-level coordination, marketing initiatives, events, and special projects. This is a hands-on, mid-level role for someone who combines strong executive coordination and project management skills with a background in marketing, events, or communications. The ideal candidate is professional, polished, highly organized, and comfortable managing multiple priorities with limited supervision. This person should be able to take a general idea or concept, turn it into an actionable plan, and coordinate the details needed to execute it successfully. Key Responsibilities Coordinate conferences, receptions, meetings, and other company events. Research and book venues, hotels, restaurant reservations, and other event-related services. Coordinate hotel room blocks, executive travel arrangements, schedules, and reservations. Support executive attendees before and during conferences, meetings, and events. Ensure meeting and conference rooms are properly prepared with required supplies, catering, refreshments, breaks, and AV equipment. Coordinate vendors, venues, printers, and other external partners as needed. Manage the shipment and delivery of booth materials, printed collateral, signage, and other event materials. Create and update presentations, slides, and branded decks based on general direction or concepts provided by leadership. Support social media activities, including coordinating and publishing content. Assist with basic advertising and promotional initiatives. Coordinate executive or company appearances, speaking engagements, and related logistics. Prepare and send speaker photos, bios, presentation materials, and other required information ahead of engagements. Support the development of post-event content for newsletters, social media, and other communications. Draft light marketing and promotional copy as needed. Maintain project timelines, follow up on action items, and help ensure deadlines are met. Coordinate multiple projects and priorities simultaneously while maintaining strong attention to detail. Provide general executive and administrative support related to marketing initiatives, events, and special projects. Partner closely with leadership and other internal stakeholders to ensure projects are executed professionally and efficiently. Potentially help coordinate and provide direction to an intern or junior resource. Previous experience in an Executive Coordinator, Executive Assistant, Marketing Coordinator, Project Coordinator, Events Coordinator, or similar role. Previous exposure to marketing, communications, events, or brand-related activities. Experience supporting executives or senior-level stakeholders is strongly preferred. Strong project coordination and organizational skills. Ability to independently manage projects from initial concept through execution. Excellent attention to detail and strong follow-up skills. Ability to manage multiple priorities, deadlines, vendors, and stakeholders simultaneously. Professional presence and strong interpersonal skills. Strong written and verbal communication skills. Comfortable creating presentations and working with branded materials. Basic experience with social media, marketing content, or promotional activities. Strong proficiency with Microsoft Office or Google Workspace, particularly PowerPoint or Google Slides. Advanced English proficiency is required. A valid U.S. visa is required, as the role may involve travel to the United States for conferences, events, meetings, or other business activities. Preferred Qualifications Experience coordinating conferences, corporate events, trade shows, or executive meetings. Experience managing executive travel and event logistics. Marketing or communications background. Experience creating presentations, newsletters, social media content, or light marketing copy. Experience working with vendors, venues, hotels, printers, or event service providers. Experience coordinating or supervising interns or junior team members. Ideal Profile The ideal candidate is a resourceful, polished, and highly organized professional who enjoys making things happen behind the scenes. They are comfortable supporting executives while also taking ownership of marketing and event-related projects. They do not need to be a senior marketing strategist or specialized copywriter. Instead, they should have enough marketing experience to understand branding, content, presentations, social media, and promotional activities while bringing the organization, judgment, and follow-through typically associated with a strong Executive Coordinator. They should be comfortable receiving broad direction such as “Here is the concept—run with it” and independently determining the steps needed to deliver a professional final result. Why Join MezTal? At MezTal , we prioritize innovation, collaboration, and personal growth. You’ll have the opportunity to work on meaningful projects, be part of a supportive team, and enjoy a culture that values work-life balance and professional development. Christmas Bonus : 30 days, to be paid in December. Major Medical Expense Insurance : Coverage up to $25,000,000.00 MXN. Dental Insurance : Always smile with confidence! Life Insurance : (Death and MXN Disability) Vacation Days : 12 vacation days in accordance with Federal Labor Law + Floating Holidays : 3 floating holidays in addition to the 7 official holidays in Mexico. Cell Phone Reimbursement & Transportation Subsidy. Multicultural Exposure : Work with operations within Mexico and the United States. MezTal Internal Events : Strike a healthy balance between your professional and personal goals. Exclusive Discounts : Benefits with different companies for being part of MezTal. Academic Agreements : Access to national universities and language schools.