Executive Operations Assistant

JOB DUCK IS HIRING AN EXECUTIVE OPERATIONS ASSISTANT

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years!

Role Overview

We are looking for a proactive, tech-savvy, and highly organized professional to serve as a direct partner to the business owner. This role combines executive support, operations coordination, process improvement, and project management. The ideal candidate is independent, resourceful, adaptable, and able to manage multiple priorities in a fast-paced environment.

Schedule:

Monday to Friday from 8:00 AM - 5:00 PM [PST][PDT] (United States of America)

Your Responsibilities Will Include but Are Not Limited To:

• Performing basic video editing when needed.
• Helping keep projects and team initiatives on track.
• Maintaining databases, documents, and company records.
• Following up with clients, vendors, and team members to gather information and documentation.
• Coordinating information across teams and departments.
• Reviewing and updating contracts, templates, and business documentation.
• Supporting the development and improvement of internal systems and processes.

What We’re Looking For:

• At least one year of professional experience.
• Using a Mac computer is required.
• Demonstrating advanced Excel skills.
• Demonstrating strong technology and systems aptitude.
• Having experience with databases or workflow automation is a plus.
• Reviewing business documents and contracts with a detail-oriented mindset.
• Demonstrating excellent organizational and follow-up skills.
• Demonstrating strong written and verbal communication skills.
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What’s In It for You?

• Monthly compensation starting from 1060 USD to 1150 USD
• Paid time off.
• 100% Remote, Full-Time, Long-Term Career Opportunity.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in? Apply now and make sure to follow all the instructions!

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.