Executive Operations Coordinator

Apply Job Type Full-time Description Position Title: Executive Operations Coordinator Department: Executive Operations Reports To: Chief Executive Officer or Designee FLSA Status: Non-Exempt Position Type: Full-Time Work Location: Remote Position Summary: The Executive Operations Coordinator provides administrative and operational support to the Med Ops Staffing executive team. The position helps manage employee credentialing, new-hire onboarding, HR and payroll system records, spreadsheets, and assigned projects. This is a highly task-oriented role and serves as a go-to resource for work assigned by the executive team. Success requires strong follow-through, accurate record keeping, professional communication, and the ability to work independently in a remote environment while protecting confidential information. Requirements Essential Duties and Responsibilities Executive Team Support Receive, prioritize, and complete assignments from members of the executive team. Maintain task lists, deadlines, follow-up items, and status updates so assigned work is completed on time. Prepare correspondence, reports, meeting materials, forms, and other business documents. Assist with scheduling, meeting coordination, and recurring administrative processes as assigned. Employee Credentialing Collect and verify employee licenses, certifications, and other required credentials against company, position, and client requirements. Maintain credentialing trackers and monitor expiration dates, missing records, and renewal requirements. Follow up with employees and internal teams regarding incomplete, expired, or inconsistent information. Escalate credentialing concerns promptly and maintain accurate, organized electronic records. Onboarding and Paylocity Support Assist new employees throughout onboarding and clearly communicate requirements, deadlines, and next steps. Create, update, and maintain employee records, documents, and workflows in Paylocity within authorized access levels. Monitor onboarding and employee-record completion and follow up on incomplete forms, acknowledgments, and assigned tasks. Coordinate with recruiting, compliance, payroll, workforce partnerships, and leadership to support timely onboarding. Spreadsheet and Data Management Create, update, and review Excel spreadsheets used for onboarding, credentialing, staffing, reporting, and executive projects. Use sorting, filtering, formulas, data validation, and other spreadsheet tools to organize and review information. Reconcile information from multiple sources, identify errors or missing data, and maintain organized files and version control. Administrative Operations and Confidentiality Handle employee, payroll, client, and company information with appropriate confidentiality and discretion. Follow company policies and established procedures when accessing, storing, or sharing sensitive information. Identify administrative gaps and recommend practical improvements to recurring processes and tracking systems. Respond professionally and promptly to employees, executives, clients, and business partners. Required Qualifications High school diploma or equivalent. Previous experience in administrative support, executive support, human resources, onboarding, credentialing, or operations. Working knowledge of Microsoft Excel, including organizing data, sorting, filtering, and using basic formulas. Strong communication and attention to detail, with the ability to manage multiple assignments, meet deadlines, and work independently. Ability to handle confidential information appropriately and maintain reliable attendance in a remote environment. Preferred Qualifications Two or more years of administrative, HR, credentialing, onboarding, or executive-support experience. Experience using Paylocity or another HR and payroll information system. Intermediate Excel skills, including formulas, conditional formatting, data validation, and pivot tables. Experience in healthcare, EMS, medical staffing, or another regulated industry. Key Competencies Highly organized, task-oriented, dependable, and accountable. Strong follow-through, time management, and problem-solving skills. Comfortable asking questions when direction or information is unclear. Able to adjust quickly as company needs and executive priorities change. Compensation and Benefits Hourly compensation as stated in the employee's offer letter. Eligibility for company benefits is subject to the terms, conditions, and waiting periods of the applicable benefit plans. Work Environment Remote position requiring reliable internet access, a professional workspace, and consistent availability during scheduled working hours. Regular use of a computer, telephone, video meetings, email, spreadsheets, Paylocity, and other online business systems. Physical Requirements Ability to remain seated or standing and work at a computer for extended periods. Ability to communicate by telephone, video meeting, email, and other electronic systems. Reasonable accommodations may be provided to qualified individuals with disabilities in accordance with applicable law. Disclaimer: This job description is not intended to be all-inclusive. The employee may perform other related duties as assigned to meet the ongoing needs of Med Ops Staffing. Duties may change as business needs evolve. This document does not create a contract of employment or alter the at-will employment relationship, where permitted by applicable law. Salary Description $31/hour - $36/hour