Executive & Personal Assistant

Executive & Personal Assistant Executive & Personal Assistant Location: Gżira, Malta (Hybrid) Employment Type: Full-time Salary: up to €35,000 gross per year (depending on experience) Reports To: Executive Team (CEO & COO) About the Role We are seeking an organized, proactive, and highly dependable Executive & Personal Assistant on behalf of our client, a rapidly growing affiliate business based in Malta. In this multifaceted role, you will work closely with the CEO and COO, serving as the central engine of their day-to-day operations. Your responsibilities will span high-level executive support, light financial and contract administration, office coordination, and select personal logistics. This is a hands-on, hybrid position based in Gżira requiring sound judgment, total discretion, and flawless follow-through. While flexibility is offered, regular office presence and occasional local errands in Malta are essential. What You’ll Do Manage calendars, arrange meetings, handle travel coordination, draft correspondence, build presentations, and follow up on executive action items. Serve as a bridge between the leadership team, internal department heads, external advisers, partners, and vendors, tracking commitments and ensuring deadlines are met. Collect, review, register, and process invoices and receipts. Resolve missing billing details and organize recurring financial documentation for the Finance department. Draft and circulate agreements using approved templates, coordinate signatures, maintain organized executed contract files, and track renewal dates. Assist with select personal appointments, household or relocation administrative tasks, and local office errands in Malta. Proactively anticipate potential bottlenecks, propose practical solutions, and utilize Google Workspace, AI tools, and core productivity platforms to keep operations running smoothly. What We Are Looking For Background as an Executive Assistant, Personal Assistant, or Senior Operations Coordinator, including hands-on exposure to basic invoice and contract administration. Excellent written and spoken English with the confidence to communicate professionally across all levels of senior management and external stakeholders. Exceptionally organized, discreet, detail-oriented, and self-driven with strong execution skills. Must be currently based in Malta and able to attend the Gżira office as required by operational needs (a driving license is not required) . About Meta Hire Group: Born in UAE Operating Globally. MetaHire Group is a specialist recruitment consultancy positioned at the high-velocity intersection of emerging technology, global gaming, and digital performance. With over a decade of elite expertise, we partner with visionary founders to architect the high-performance leadership teams defining the new economy. Department Marketing & Operations Locations Sliema Remote status Hybrid About Meta Hire Group Born in Dubai, operating globally. We are specialising in HR consultancy operating at the high-velocity intersection of emerging tech, global gaming, and digital performance. With over a decade of elite expertise, we partner with visionary founders to architect the high-performance leadership teams defining the new economy. Our Specialized Verticals: - iGaming - Gaming & Interactive Media - Performance & Growth (Affiliate, SEO & Content) - Artificial Intelligence - Blockchain & Web3 - Longevity & HealthTech