Executive Secretary

Company Description Insight Genesis – IGAi uses advanced AI algorithms to predict human behavior and generate personalized, actionable insights that guide individuals across finance, career, education, and health. The platform addresses fragmented access to tailored guidance, particularly in emerging and unbanked markets where traditional systems provide generic advice that overlooks personal data and context. By connecting data, behavior, and predictive AI, Insight Genesis creates an intelligent ecosystem that supports more informed life decisions. The company unifies four key verticals—financial services, human resources, education, and health and wellness—into a single platform, helping users manage their journeys with greater clarity and confidence. Team members contribute to a mission-driven environment focused on expanding access to meaningful, data-informed insights worldwide.

Role Description This is a full-time, remote Executive Secretary role supporting Insight Genesis – IGAi’s leadership team. The Executive Secretary will manage calendars, schedule meetings, coordinate virtual and in-person appointments, and organize travel arrangements as needed. Daily responsibilities include preparing and formatting documents, reports, and presentations, maintaining digital filing systems, and ensuring timely handling of correspondence such as emails and messages. The role also involves supporting company secretarial activities, drafting minutes, tracking action items, and assisting with internal and external communications. The Executive Secretary will collaborate closely with cross-functional teams, provide responsive customer and stakeholder service, and uphold confidentiality and professionalism in all interactions.

Qualifications

• Comment and follow all our social media content
• Strong clerical skills, including document preparation, data entry, filing, and calendar management.
• Excellent communication skills, both written and verbal, with the ability to interact clearly and professionally with diverse stakeholders.
• Experience with company secretarial work, such as preparing meeting agendas, taking minutes, and maintaining records.
• Proven executive administrative assistance experience, including supporting senior leadership and managing multiple priorities.
• Customer service skills to handle inquiries, resolve issues, and represent the organization in a courteous, solution-focused manner.
• Proficiency with productivity and collaboration tools (e.g., Microsoft Office or Google Workspace, online scheduling platforms, video conferencing tools).
• Strong organizational and time-management abilities, with attention to detail and the capacity to work independently in a remote setting.
• High level of integrity and discretion in handling confidential information.
• Relevant diploma or degree in business administration, office management, or a related field; prior experience in a tech or AI-driven organization is an advantage.