Executive Support Coordinator (For Pooling)

Executive Support Coordinator (For Pooling) Apply Now! We usually respond within three days About The Back Room We exist to free our clients' time so they can focus on what they do best — growing their business. We deliver smart, efficient solutions that liberate teams from the everyday admin, and we hold ourselves to the same standard. Time is the ultimate currency, and we treat it like it. About the Client Our client is an accounting firm business based in the UK growing their existing offshore team to support their operations team. The role is responsible for ensuring all requests are actioned efficiently and completed within agreed SLAs, maintaining clear communication and high standards of service delivery at all times. The Role The Admin Assistant will take ownership of the central Executive Assistant (EA) inbox, proactively monitoring incoming requests and either completing tasks directly or assigning them to the appropriate EA. What You'll Do Take ownership of the central Executive Assistant (EA) inbox Record Management – Updating and maintaining the database across the business, working with Stakeholders to ensure their data is kept accurate Monitor incoming requests and prioritise tasks appropriately Allocate tasks to the appropriate EA in line with workload and capability and track progress of assigned tasks to ensure completion within agreed SLAs Reward Hub allocation of vouchers and shout outs on the behalf of Partners, Associate Partners and Directors. Create and amend PowerPoint documents Format word documents, create letters on word and add signatures to documents Assist with complex travel bookings What We're Looking For Experience in an administrative role, ideally within a regulated or professional services environment. Strong attention to detail and organisational skills. Good formatting skills Ability to manage multiple cases simultaneously while following strict procedures. Good time management skills Clear written and verbal communication when requesting documentation or clarifying information with stakeholders/clients. Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint). Comfortable working with confidential information and following strict processes. Why This Role This role offers the opportunity to become a key support function within the business, ensuring the Executive Assistant team operates efficiently through effective task coordination, stakeholder communication, and prioritisation of business needs. It is ideal for someone who enjoys a fast-paced and highly collaborative environment, with exposure to senior stakeholders while developing strong organizational, administrative, and problem-solving skills across a wide range of responsibilities. This role is open to Philippine citizens currently based in the Philippines. Know someone great for this role? Refer them here and earn up to PHP 8,000 via GCash for every successful hire. Department Client-Based Role Executive/Virtual Assistance Locations Clark Global City Remote status Hybrid Employment type Full-time Clark Global City Workplace, Culture & Diversity At The Back Room, culture isn't an afterthought; it's how we operate. We're guided by a simple purpose: Nurture, Grow, Delight for our team just as much as for our clients. We've built an environment where people are trusted to do great work, supported to keep growing, and genuinely looked after along the way. That means real investment in training and development, leaders who show up for their teams, and a workplace where equal opportunity isn't just a policy; it's how decisions get made We're proud to be recognised as one of HR Asia's Best Companies to Work For, a reflection of the team we've built and the culture we protect.