Executive Virtual Assistant (Admin, LinkedIn Outreach, Appointment Setting & Cold Calling)

Job Description This is a remote position. Hours: 10 hours/week (2 hours/day) Employment Type: Part-time with long-term growth potential About the Client An internationally recognized Executive Coach, Leadership Mentor, Corporate Trainer, and Founder. He has trained over 44,000 professionals across 15+ countries and works with executives, coaches, trainers, entrepreneurs, and multinational organizations including IBM, Amazon, PayPal, Bosch, Adobe, DHL, Tata, Ericsson, and many more. As his business continues to expand internationally, particularly across the Philippines, UAE, Australia, and other global markets, he is seeking a proactive Virtual Assistant who can become a key member of his growing global operations team. Position Overview The Executive Virtual Assistant will primarily support the client's international business development efforts through administrative support, LinkedIn outreach, appointment setting, scheduling, and client communication. A significant aspect of the role involves building relationships with prospective coaching partners, corporate clients, and executives through LinkedIn messaging and, when appropriate, phone outreach. The ideal candidate should therefore be confident communicating in English via both written and verbal channels. While video editing is not an immediate priority, the client intends to expand the role over time to include content support and broader marketing initiatives. This position is viewed as the first hire for a long-term Philippines-based operations team. Key Responsibilities Executive & Administrative Support Manage calendar and appointment scheduling Coordinate discovery calls, coaching sessions, and partnership meetings Prepare and distribute meeting minutes Conduct basic research and administrative tasks Coordinate closely with the client's India-based team LinkedIn Outreach & Relationship Building Send personalized LinkedIn connection requests and follow-up messages Build relationships with coaches, trainers, executives, and business leaders Initiate conversations for strategic partnerships Follow up with prospects consistently Work from prospect lists provided by the client while maintaining organized outreach records Appointment Setting Qualify interested prospects Schedule meetings and coaching consultations Coordinate calendars Confirm appointments and send reminders Reschedule meetings when necessary Cold Calling & Client Outreach Conduct professional outbound calls when required Follow up with prospects through WhatsApp calls and other calling platforms Build rapport with potential clients and coaching partners Assist in converting outreach efforts into booked appointments Recommend and adapt to international calling platforms as the business expands Future Responsibilities As the business grows, the VA may also assist with: Video editing Digital marketing support Social media content management CRM management Global operations support Required Skills & Qualifications Required Experience Virtual Assistant or Executive Assistant experience LinkedIn outreach and lead generation Appointment setting Cold calling or outbound phone outreach experience Customer engagement and relationship building Administrative support Technical Skills Excellent written and spoken English Strong LinkedIn communication skills Calendar management WhatsApp Business Google Workspace or Microsoft Office Basic internet research Ability to learn new CRM systems and communication platforms Preferred Skills Experience supporting coaches, consultants, trainers, or executives Familiarity with Zoho CRM Video editing experience (CapCut, Adobe Premiere Pro, Canva, DaVinci Resolve, etc.) Basic digital marketing knowledge Soft Skills The client places greater importance on personality and communication skills than educational background. The ideal candidate should be: Friendly and approachable Warm and personable Down-to-earth Professional Highly proactive Organized Reliable Resourceful Confident speaking with executives and business owners Comfortable building genuine relationships rather than using scripted conversations Eager to learn and grow with the organization Educational Requirements Bachelor's degree preferred but not required The client values skills, communication, and attitude over academic credentials Tools Current Tools LinkedIn WhatsApp Google Calendar Email Toggl (time tracking) Future Tools Zoho CRM International calling platform (to be determined) Video editing software Additional marketing tools as the business grows Working Arrangement 10 hours per week Approximately 2 hours per day Flexible schedule Daily communication via WhatsApp and calls End-of-day progress reports Close collaboration with the client's India-based team Preferred Candidate Location Priority: Manila Cebu The client plans to conduct leadership summits and in-person events in the Philippines in the future and would prefer someone who could potentially assist locally. Career Growth Opportunity This is intended to be the first hire in the Philippines. If the pilot engagement is successful, the client plans to expand to a dedicated Philippines-based team supporting: Executive Administration Appointment Setting Cold Calling Client Success Digital Marketing Video Editing Business Development Global Operations This role offers excellent long-term career growth for the right candidate.