Finance and Admin Assistant

Overview We are recruiting on behalf of our client for a Finance and Admin Assistant. This is a dual-function role supporting both the finance and administrative operations of a US-based client, with a primary focus on day-to-day bookkeeping transactions and client-facing document management. The successful candidate will work remotely and be required to align with US Eastern Standard Time (EST) business hours. This role suits someone who is detail-oriented, organized, and comfortable switching between financial tasks and general administrative support. It is an excellent opportunity for a candidate with foundational bookkeeping skills who enjoys variety in their work and takes ownership of routine but essential business functions. Key Responsibilities Record and process day-to-day financial transactions, including invoices, payments, and expense entries Maintain accurate and up-to-date records in the accounting or bookkeeping system Follow up with clients to collect outstanding documents, signed forms, and supporting records Organize and maintain digital filing systems for both financial and administrative documents Assist with basic account reconciliations and report preparation as directed Coordinate administrative tasks such as scheduling, correspondence, and data entry Communicate with clients and internal team members in a professional and timely manner Requirements Matric (Grade 12) is essential; a National Diploma or ICB qualification in Bookkeeping, Accounting, or Finance is advantageous Demonstrated experience performing bookkeeping or financial data entry tasks Proficiency in at least one accounting or bookkeeping software platform (e.g., QuickBooks, Xero, or similar) Strong written and verbal English communication skills, suitable for client-facing correspondence Reliable home office setup with stable internet connectivity to support US EST business hours Proficiency in Microsoft Office or Google Workspace, particularly Excel/Sheets and Word/Docs Preferred Experience Prior experience in a combined finance and administrative support role Familiarity with document management or client onboarding processes Experience working with US or UK-based clients or in a remote staffing environment Exposure to accounts receivable, accounts payable, or basic reconciliation processes Key Competencies Strong communication skills High attention to detail Strong organisational skills Ability to work independently Professionalism and reliability