Finance Associate (6-Month Fixed-Term)

The Department of Cardiothoracic Surgery at Stanford University Medical Center takes pride in the rich tradition of excellence and pioneering firsts that have made it one of the top cardiac and thoracic programs in the nation. Our long and distinguished legacy of research dates back to the late 1950s — our most notable triumphs being the first adult human heart transplant in the United States, the world's first successful adult human combined heart-lung transplant, the first successful use of a ventricular device as a bridge to transplantation, the first thoracic aortic stent graft, and the development of the first integrated platform for minimally invasive heart surgery. https://med.stanford.edu/ctsurgery The Department of Cardiothoracic Surgery is seeking a Finance Associate to join our collaborative and dynamic team. In this role, the Finance Associate will provide outstanding accounting and finance-related support to faculty, researchers, lab staff, and department administrators, supporting the broader needs of the department, unit, program, or finance function This position is designated as a hybrid role, requiring on-site work at the Stanford campus three days per week and permitting telecommuting two days per week, subject to operational needs. Please note that this is not a fully remote position. Stanford University is committed to offering flexible work arrangements in alignment with the operational needs of the University and department, while maintaining compliance with all Stanford policies and procedures. This hybrid role allows for a combination of on-site and remote work, with schedules determined by the supervisor and department. Employees are expected to remain available and accessible during regularly scheduled and approved work hours, and may be required to attend in-person meetings or departmental events as needed. PHYSICAL REQUIREMENTS*: Constantly perform desk-based computer tasks. Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less. Occasionally write by hand, twist, bend, stoop and squat. Rarely stand, walk, reach or work above shoulders and use a telephone. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORKING CONDITIONS: May work extended hours during peak business cycles. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu . Core Duties : Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance. Review transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations and compliance. Monitor transactions in accounting systems for clearing and outstanding items. Compile, maintain, and review data and daily reports for accuracy. Generate standardized financial reports. Resolve transactional inquiries, escalate broader issues. Respond to transactional inquiries from client groups. May be responsible for p-card administration, processing, travel cards and expendable reimbursements. May establish accounts in financial systems; prepare invoices. Participate in new initiatives, as needed such as user testing. Maintain accounting/finance departmental files and desktop procedures and process documents for area of responsibility. Ensure compliance with University policies, and federal regulations and requirements. Minimum Education and Experience High School diploma or equivalent and two years’ work experience. Knowledge, Skills and Abilities : Knowledge of basic accounting procedures. Ability to operate computerized office applications and accounting systems. Ability to clearly and effectively communicate information to internal audiences and client groups.