Finance Operations Manager

Marriage Reset (MM Coaching Limited) helps men save their marriages through results-oriented online coaching, often succeeding where traditional counseling falls short. In under three years, we’ve achieved 10x growth and continue expanding rapidly, delivering exceptional outcomes for our clients every day. How? We’ve focused on growth and the exceptional coaching for our clients and team members. By creating a high-performance, positive environment we’ve helped thousands of clients with saving their marriage and achieving their full potential through direct support, coaching and consulting. Hear From Our CEO: Learn more about our mission and what drives us directly from our CEO, Marko Lamza: https://www.loom.com/share/267f68d1f1164ebabe71aa137a1a93c8?sid=109628ff-329d-4024-85f4-722ca11aa1a5 See a video of Justin, a world-class sales manager, discussing his experience working with Marko since joining 2 years ago: https://www.loom.com/share/a67218417043435a825a87a2088b5198?sid=776d3d2e-4a17-434d-ada1-457c31f750a5 Visit Our Website: https://marriagereset.com/ What It’s Like Working at MM Coaching Limited (Marriage Reset): We’re growth-oriented, entrepreneurial, and ambitious. Our culture is built on supporting each team member to exceed their goals and make meaningful contributions to the company’s success. Working with us means you’ll join a team of exceptionally talented individuals who are driven by results and innovation. We see our team members as partners, and we work together to raise standards and achieve excellence. What We're Looking For We are looking for a highly organized and analytical Finance Operations Manager to own finance and operational administration across multiple entities. This is a hands-on, execution focused role responsible for ensuring bookkeeping, billing, compliance deadlines, contractor administration, and corporate records run cleanly and predictably - with minimal founder involvement. Reporting Line & Accountability Reports directly to the Managing Director/ Chief Financial Officer Works closely with external accountants, tax advisors, and service providers under MD/CFO oversight Responsible for accurate and timely financial execution; the MD/CFO retains oversight of strategy, structuring, tax positioning, and financial governance Escalates material risks, compliance concerns, or cash flow issues to the MD/CFO proactively Provides regular structured reporting to the MD/CFO income statement ratios, cash, close status, compliance calendar, and operational finance matters Key Responsibilities Multi-Entity Finance & Bookkeeping Own day-to-day bookkeeping across 8 entities (mixed monthly and annual cadence) Manage month-end close in Xero, ensuring reconciled and audit-ready records Maintain intercompany transactions and supporting documentation Maintain clear visibility of cash positions across entities Coordinate with external accountants for filings, statutory accounts, and reporting Track international investments and support reporting across tax deadlines Prepare structured monthly finance packs for CFO review Billing, Payments & Contractor Operations Manage billing, refunds, failed payments, disputes, and chargebacks Oversee contractor administration and payments, including onboarding/offboarding document management, and invoice validation Monitor recurring expenses, subscriptions, and company cards; support basic cost control and oversight Compliance, Renewals & Administration Maintain a master compliance calendar across all entities (renewals, filings, statutory deadlines) Provide regular compliance status updates to MD/CFO Coordinate administrative requirements for tax filings and renewals (document collection, timelines, confirmations) Maintain organized, easy-to-find digital records and documentation Ensure proactive management of renewals and obligations Corporate/Statutory Records & Financial Controls Maintain corporate records and support routine governance administration (e.g., preparing standard member/shareholder resolutions using templates; ensuring signing and proper storage) Ensure corporate documentation is complete and audit-ready for CFO review Own core financial controls and standards (reconciliations, clean audit trails, documentation quality, basic approval processes) Escalate control weaknesses or governance gaps to CFO Provide operational finance support as needed to ensure continuity of finance processes Process Improvement Document finance/admin workflows and implement practical process improvements Reduce manual work through light automation and better systems Build simple dashboards/reporting where helpful for visibility and predictability Present improvement recommendations to CFO for approval where appropriate What Success Looks Like (First 90 Days) All entities reconciled and running on a clear monthly/annual cadence Month-end close running smoothly and predictably Billing, disputes/chargebacks, and contractor workflows under control Renewals/filings calendar established and proactive (no urgent last-minute requests) Corporate records organized and consistently maintained Founder time spent on finance/admin significantly reduced 2–3 meaningful process improvements implemented CA qualified (newly qualified or experienced), with demonstrable hands-on experience in finance operations / bookkeeping Strong Xero experience (multi-entity experience preferred) Advanced Excel / Google Sheets Highly organized, detail-driven, and calm under pressure High integrity handling sensitive financial and corporate information Comfortable working independently in a founder-led environment Comfortable using AI tools for research and spreadsheet/data work, with strong validation habits Experience with contractor-heavy environments, renewals/filings support, and corporate record-keeping is a plus. Salary Range: $3500-$5000/month Work from Anywhere: Enjoy the freedom of a fully remote position, giving you the flexibility to work from wherever you feel most productive. Ongoing Growth: Get access to free training, resources, and continuous learning opportunities to help you level up your professional skills.