Finance Operations Specialist - Remote (Mexico)

About Naboo

Naboo is a new Global leader in Corporate Events. We are a team of 250 builders, passionate about events, tech and AI. We help our Enterprise and SMB clients book, plan, pay and procure all their corporate events.

Whether it’s a business lunch or a full-blown annual retreat overseas, Naboo makes it happen smoothly and efficiently, eliminating tedious tasks with AI-powered automation. Our event specialists focus on delivering tailored advisory and effective support to clients and vendors.

Based in Paris, London, Barcelona, Hamburg, New York, San Francisco and Montreal, Naboo is expanding its services beyond Europe and North America, to the Middle East and Asia. Naboo is scaling fast with strong backing from top-tier international investors.

We're looking for the first hire in the Finance Operations department for the US market. The person joining will help us adapting our playbook to the market.

Role & Responsibilities

On a day to day basis you will:

• Provide clear and concise answers within set SLAs
• Ensure quote reconciliation: make sure events have the correct final amounts from each supplier
• Ensure past events are correctly invoiced to the client
• Follow-up on outstanding items and manage potential disputes
• Adapt our processes to the USA & LATAM market.

Your profile

Mandatory requirements:

• You have 1 to 3 years of experience in a Billing / Invoicing role at a tech scale-up.
• You are fluent in English and Spanish. French is a plus
• You are comfortable working with CRM tools (HubSpot or similar)
• You enjoy client interaction and working as part of a team
• You like numbers, you are very well organized and you pay attention to detail
• You can demonstrate how you have used AI or automation to improve operations

You are the perfect candidate

• You are looking for serious challenges and responsibilities from day one
• You want to thrive in a high growth environment
• Are excited about shaping a function (almost!) from scratch
• You are not scared to build the plane while flying it
• You are comfortable working with CRM tools (HubSpot or similar)
• You enjoy client interaction and working as part of a team
• You like numbers, you are very well organized and you pay attention to detail
• You can demonstrate how you have used AI or automation to improve operations

Recruitment process

• Step 1: Discovery video call with the Head of Operations (20 min)
• Step 2: Interview with the COO (20 min)
• Step 3: Speed dating at the office with 4-5 team members (90 min)