Freight Financial Administrator

Description Ready for more than just a job? Build a career with purpose. At Lactalis in the USA, we’re committed to providing meaningful opportunities for our people to learn, grow, and thrive—whether you’re just starting your journey with us or looking to take the next step in your career. From day one, we offer the tools and support to help you succeed. As the world leader in dairy, Lactalis is a family-owned company with over 85,000 pragmatic and ambitious professionals across the globe. Each day, we’re proud to produce award-winning dairy products that bring people together. In the US, we proudly offer an unrivaled house of beloved brands, including Galbani® Italian cheeses and ricotta, Président® specialty cheeses and butters, Kraft® natural and grated cheeses, Breakstone’s® cottage cheese, Cracker Barrel®, Black Diamond® cheddar, and Parmalat® milk. Our yogurt portfolio includes siggi’s®, Stonyfield Organic®, Brown Cow™, Oui®, Yoplait®, Go-Gurt®, :ratio®, Green Mountain Creamery®, and Mountain High®, along with a growing family of ethnic favorites like Karoun®, Gopi®, and Arz®. At Lactalis, we live by our core values—Ambition, Engagement, and Simplicity. We foster a workplace where innovation thrives, diverse perspectives are celebrated, and everyone’s unique background and ideas are valued. Even if you don’t meet every qualification, we encourage you to apply. We want to hear about your PASSION, your STORY, and how your EXPERTISE can help us shape the future of dairy. From your PASSION to ours Lactalis USA, is currently hiring a Freight Financial Administrator, based in Buffalo, NY. As a Freight Financial Administrator, the role will carry out responsibilities such as but not limited to managing the LUSA transportation accessorial process as documented, reconciling variances in freight costs and freight invoice holds, and assisting with the management of freight payables. The role includes managing freight accessorial requests using electronic systems, reconciling variances in freight payables, and assisting with other related controllership functions as required. Additionally, the Freight Financial Administrator will collaborate with various departmental colleagues including, but not limited to, Logistics Controllership, Logistics Operations, and various outside 3rd parties to align duties with the company's goals and values. From your STORY to ours • Analyze supporting documentation provided in accessorial requests to ensure proper support • Assist Logistics Controllership with functions of the team as needed • Direct any escalations of persistent issues to the appropriate person • Document freight payable details as required • Evaluate various system information to verify Accessorial Requests • Monitor e-mail communications and the Target Freight Management system for job related tasks • Process cost changes in the TMS to ensure the new rate confirmation reflects the added accessorial charge • Report on freight cost variances and accessorial changes as needed • Research, Investigate, and Validate by reviewing accessorial requests to determine if accessorial was justified or was the a result of carrier/failure. • Investigate sales teams and customer service requests for missing POD’s or other paperwork and determine if missing documents should require the initiation of a carrier/broker claim. • Work with carriers/brokers to resolve discrepancies and other issues as needed • This description reflects management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned. • Ability to work independently as well as in a team environment • Travel and / or extended or off work hours may be required, but will be minimal WORK CONDITIONS • Travel may be required occasionally. • Extended hours may be necessary depending on the project needs. • To fulfill these responsibilities, tools such as a computer, phone or, and / or allowance(s) may be provided. • Reasonable accommodations may be made to enable individuals with disabilities to perform these essential duties and responsibilities. • This position requires physical presence in the office, in accordance with the guidelines of the Hybrid Work Policy. • Demonstrate commitment to a safe working environment that promotes the health and well-being of all employees and that will further contribute to the Company’s overall performance and success. Requirements From your EXPERTISE to ours Education • High school's diploma is required. • Bachelor's degree is preferred. • A major in Supply Chain, Accounting, or Finance is preferred. Experience • 2+ years in a relevant or similar position with related experience is preferred. Certifications and specific knowledge • Knowledge of Freight Payables is required. • Intermediate knowledge of Microsoft Word & Excel. • Basic knowledge and understanding of truckload & LTL transportation is preferred. • Excellent verbal communication skills and experience with customer interactions via phone/email is required. At Lactalis, we offer a comprehensive Total Rewards Program with a variety of affordable benefits and coverage options. We support insurance costs significantly, contribute generously to retirement plans, and offer Paid Time Off from day one. We are committed to your professional growth, providing training and development opportunities, including Education Reimbursement. Join us and grow your career. Lactalis is an equal employment opportunity employer. We will not discriminate against applicants with regard to any legally-recognized basis including, but not limited to: veteran status, race, color, religion, sex, national origin, age, marital status, sexual orientation, and physical or mental disabilities. Further, any division of the Company that is an Affirmative Action Employer will comply with all related legal obligations.