Full-Cycle Bookkeeper

As a Full-Cycle Bookkeeper , you'll take ownership of day-to-day accounting across a small group of related US entities — modernizing their books, tightening up AP/AR, and keeping leadership on top of cash posture every week. If you're detail-obsessed, process-driven, and comfortable tracking clean books across multiple entities, this role is for you. 📍 Location: 100% Remote (Philippines-based) ⏰ Schedule: Part-time to start (approximately 20-30hrs/wk), with room to grow based on fit — must overlap with US business hours (Pacific Time preferred) 💼 Role Type: Independent Contractor 💸 Rate: ~Php600/hour (approx., based on experience) The company: You'll be working with a fast-growing California-based company that provides specialized repair and safety services to commercial and residential clients across the region, along with two affiliated holding entities under separate individual ownership. The business is scaling quickly and has outgrown its current bookkeeping setup, so leadership is looking for someone who can bring speed, structure, and real financial visibility across the group. What you'll do: The previous bookkeeper handled the basics for a single entity — reconciliation and simple commission calcs. This role is bigger: you'll own the full cycle across three related entities (the operating company plus two holding companies), from AP to AR to monthly close, and help build the financial guardrails the business needs as it grows. Note: Payroll processing is handled separately and is out of scope for this role. Accounts Payable (AP) & Expense Management Enter and track incoming vendor bills, optimizing payment timing (e.g., net-30 terms) Maintain vendor lists and manage day-to-day vendor billing communications Review, code, and reconcile team card expenses (Ramp) and map them to the correct QuickBooks GL accounts Accounts Receivable (AR) & Collections Tracking Draft client invoices for internal review and approval Monitor AR aging and send routine email follow-ups on outstanding balances Document outreach and escalate delinquent accounts (30+ days) to leadership Multi-Entity & Intercompany Bookkeeping Maintain separate, accurate books for the operating company and two affiliated holding entities Track and reconcile intercompany transactions between the operating company and holding entities Keep entity-level reporting clean and clearly separated for each book General Bookkeeping & Financial Reporting Perform weekly and monthly bank/credit card reconciliations Review and optimize the Chart of Accounts for clean spend allocation Prepare a timely monthly financial close package Maintain a weekly 1-page financial dashboard (Google Sheets) tracking balances and cash posture Calculate simple monthly sales commission payouts for payroll processing About you: ✅ Legally eligible to work in PH as an Independent Contractor ✅ Strong fluency in written and verbal English — comfortable emailing clients directly for AR follow-ups ✅ You must have your own laptop/computer and secure, high-speed internet ✅ 3+ years of progressive bookkeeping or financial operations experience (US-based SMBs or trade/contracting companies strongly preferred) ✅ Advanced proficiency in QuickBooks Online Advanced (or strong QBO experience with willingness to work in the Advanced tier) ✅ Comfortable managing books for multiple related entities and tracking intercompany transactions ✅ Hands-on experience with a modern spend-management platform (e.g., Ramp , Divvy, or Bill.com) ✅ Strong Google Sheets/Excel skills for cash tracking and reporting ✅ Process-driven — able to help establish structure, implement controls, and document clear workflows Bonus for: 🌟 Direct hands-on experience in QuickBooks Online Advanced 🌟 Prior experience bookkeeping for a holding company / multi-entity ownership structure 🌟 Experience with trade, contracting, or field-service based companies 🌟 Experience working alongside an Ops or PM function on invoicing/AP handoffs 🌟 Comfort operating in a lean, fast-moving team environment