GME Residency Coordinator, Full Time, Hybrid

At Virtua Health, we exist for one reason – to better serve you. That means being here for you in all the moments that matter, striving each day to connect you to the care you need. Whether that's wellness and prevention, experienced specialists, life-changing care, or something in-between – we are your partner in health devoted to building a healthier community. If you live or work in South Jersey, exceptional care is all around. Our medical and surgical experts are among the best in the country. We assembled more than 14,000 colleagues, including over 2,850 skilled and compassionate doctors, physician assistants, and nurse practitioners equipped with the latest technologies, treatments, and techniques to provide exceptional care close to home. A Magnet-recognized health system ranked by U.S. News and World Report, we've received multiple awards for quality, safety, and outstanding work environment. In addition to five hospitals, seven emergency departments, seven urgent care centers, and more than 280 other locations , we're committed to the well-being of the community. That means bringing life-changing resources and health services directly into our communities through our Eat Well food access program , telehealth, home health, rehabilitation, mobile screenings, paramedic programs, and convenient online scheduling. We're also affiliated with Penn Medicine for cancer and neurosciences, and the Children's Hospital of Philadelphia for pediatrics. Location: Plaza-W - 2225 Evesham Road Remote Type: Hybrid Employment Type: Employee Employment Classification: Regular Time Type: Full time Work Shift: 1st Shift (United States of America) Total Weekly Hours: 40 Additional Locations: Job Information: GME Specialty - Family Medicine, Sports Medicine, & Orthopedics Schedule: Monday through Friday, 8:30am - 5:00pm. Onsite 2-3 days per week. Flexibility required: Early mornings or evenings may be needed to accommodate physician schedules. Travel required: for conference attendance. No weekend unless attending a conference. Virtua recognized federal holidays are non-workdays and are deducted from PTO. Job Summary: The GME Residency Coordinator will be responsible for overseeing and facilitating various aspects of medical education, residency training, and ensuring compliance with various regulatory requirements. The individual will be responsible for managing the duties and processes related to the operation of trainee (Resident & Fellows) programs in collaboration with Medical Education. This individual assists and facilitates the day-to-day activities of the programs. The GME Residency Coordinator will collaborate closely with office managers, physicians, trainees, GME leadership, and participating sites, to ensure the successful execution of programs and GME requirements. Job Responsibilities: Operations and Coordination : Support day-to-day program(s) operations. Ensure alignment of trainee privileges with roles and responsibilities. Attend program meetings and coordinate schedules, including credentialing at participating sites. Facilitate program(s) recruitment, manage interviews, and ensure regulatory compliance. Coordinate educational activities, workshops, orientation, graduation and conferences. This may involve coordinating logistics, booking venues or activities, ordering catering and managing RSVPs. Draft evaluations, policies, and curriculum aligned with all regulatory bodies. Oversee the development, maintenance and updating of the trainee website(s). Financial Program Support : Monitor, document, track and report on all financial transactions related to the program(s) and the trainees. Onboarding and Orientation : Responsible for the onboarding and orientation of the trainees by working with the GME office to ensure they start on their contractual start date. Maintain organized records of trainees credentialing and compliance in approved applications. Collect feedback from trainees and faculty to assess the effectiveness of onboarding and orientation. Establish clear and consistent communication channels with incoming trainees. Stay updated on regulatory and accreditation requirements. Generate reports on duty hours, evaluations, and other regulatory/accreditation requirements. Perform various administrative functions related to the GME. Participate and attend the Graduate Medical Education Committee (GMEC). Play an integral role by actively participating in at least two Institutional GME committees or subcommittees. Collaborate with committee members to execute initiatives and projects. Position Qualifications Required Required Experience: Three years or more of demonstrated experience in administrative/office management and support preferably in an Academic setting. Exceptional organizational, professional and interpersonal skills. Computer proficiency, including skills in MS Office, online data analyst and management Must be a self-starter exhibiting a high degree of Professionalism and the ability to work independently. Excellent written and verbal communication skills Required Education: Associate’s degree preferred or combination of education and experience Hourly Rate: $26.00 - $39.11 The actual salary/rate will vary based on applicant’s experience as well as internal equity and alignment with market data. Virtua offers a comprehensive package of benefits for full-time and part-time colleagues, including, but not limited to: medical/prescription, dental and vision insurance; health and dependent care flexible spending accounts; 403(b) (401(k) subject to collective bargaining agreement); paid time off, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, colleague and dependent life insurance and supplemental life and AD&D insurance; tuition assistance, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies. For more benefits information click here .