Government and Land Use Executive Assistant

Becker was honored by U.S. News & World Report as one of the best law firms to work for in both the 2024, 2025, and 2026 inaugural lists, reflecting our strong commitment to employee well-being, professional development, and a supportive workplace culture. Come be a part of our award-winning team! Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth. We offer a comprehensive benefits package including Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee’s health and safety, Becker has committees – such as the Mental Health and Wellness Committee – that ensures our employee’s individual health is always a priority. We provide every incoming employee with individualized training to ensure that they are experts on Becker’s use of above-industry-standard software and in their role. We are seeking a highly organized and proactive Executive Assistant to join the Government team. The ideal candidate will excel in a professional and team-oriented environment. The role requires excellent communication skills, meticulous attention to detail, and the ability to thrive in a fast-paced environment. DUTIES AND RESPONSIBLITIES Open and close files, complete conflict checks, maintain updated case and client lists, and save material documents and correspondence to the file. Manage assigned attorneys’ and lobbyists’ calendars, including scheduling appointments, coordinating meetings, and maintaining calendar accuracy. Track government agendas, documents, and pending public records requests. Process attorney and lobbyist expense reports. Conduct research using MuniCode, Florida Statutes, Florida Administrative Code, local government meeting agendas, Accela, and other local government permitting, planning, and zoning portals. Communicate regularly with municipalities and counties to obtain information and documentation. Prepare due diligence memoranda for attorney review. Draft, edit, proofread, and finalize correspondence, memoranda, general contracts, form letters, and other documents for processing. Coordinate travel arrangements for assigned attorneys and lobbyists. Manage telephone communications, including screening calls, taking detailed messages, forwarding information to the appropriate attorney or staff member, and handling inquiries related to land use representation. Assist with handling incoming mail for assigned attorneys and lobbyists, including receiving and distributing scanned mail when located in the same office. Perform general accounting duties, including drafting client correspondence and payment plans as needed. Enter attorney billing time into Aderant and review/edit Unbilled Time Reports and Casual Pre-Bills prior to monthly deadlines. Maintain client contact information by processing authorized contact changes in attorneys' personal contacts and InterAction. Enter attorneys' CLE credits and assist with board certification renewal applications. Assist with preparing new client packages, scheduling follow-up appointments, and conducting follow-up communications. Prepare meeting materials and upload pre- and post-meeting documents to internal calendar appointments at least 24 hours prior to scheduled meetings. Assist attorneys with presentations, special engagements, and related preparation. Coordinate lobbyist registrations, renewals, and amendments in all jurisdictions where lobbying services are performed and the payment of any lobbyist registration fees Coordinate the payment of public records request, application, request, etc. fees to government agencies. Oversee professional and trade organization membership renewals and coordinate Firm sponsorships with the Marketing Department. Perform additional administrative and operational support duties as assigned. REQUIRED SKILLS/ABILITIES: Excellent written and verbal communication skills. Strong command of the English language, including grammar, spelling, and punctuation. Exceptional organizational skills and attention to detail. Ability to manage multiple priorities and deadlines in a fast-paced professional environment. Ability to organize files, documents, calendars, and workflow efficiently. Strong research and information-gathering skills. Ability to communicate professionally with clients, prospective clients, attorneys, lobbyists, government employees, and other external contacts. Responsive, proactive, dependable, and service-oriented approach. Ability to anticipate the needs of assigned attorneys and lobbyists. Ability to work independently with minimal supervision while collaborating effectively with other departments. Ability to handle confidential and sensitive information with discretion. Strong follow-up, problem-solving, and time-management skills. PREFERRED SOFTWARE KNOWLEDGE: Microsoft Word, Excel, PowerPoint, Outlook, and Copilot M365 iManage Aderant InterAction MuniCode Accela and other local and state government permitting, planning, and zoning platforms Florida Statutes and Florida Administrative Code research platforms Document management and conflict-checking systems EDUCATION AND EXPERIENCE: Bachelor’s degree required; or a minimum of three years of administrative, executive assistant, or legal assistant experience. Experience assisting attorneys or other professionals in filing applications before governments and agencies. Previous experience in a law firm, government affairs, lobbying, land use, zoning, or professional services environment strongly preferred. Replies are given within 24 hours, so apply today for immediate consideration. Equal Employment Opportunity Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences. We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences, and perspectives. As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent.