Head of Finance And Administration

HEAD OF ADMINISTRATION & FINANCE

Remote Position | Full-Time

ABOUT AMMOS

Ammos Vacation Rentals is a growing vacation rental management company with more than 10 years of experience managing properties and delivering exceptional guest and owner experiences.

We are looking for a highly organized, analytical and proactive Head of Administration & Finance to take ownership of our administrative and financial processes and help us build the systems needed for our continued growth.

THE ROLE

You will be responsible for ensuring the accuracy, organization and timely execution of Ammos’ financial and administrative operations. This position requires someone who takes ownership, identifies problems before they become problems, and continuously looks for ways to improve processes.

KEY RESPONSIBILITIES

• Manage accounts payable, collections, guest refunds and fraud-prevention controls.
• Perform bank and account reconciliations and investigate discrepancies.
• Prepare accurate monthly owner statements and owner payments.
• Review reservation transactions and adjustments from OTAs and booking platforms.
• Maintain accurate expense and transaction records.
• Prepare and review financial reporting, including P&L, Balance Sheet and Cash Flow.
• Manage company licenses, insurance and administrative compliance requirements.
• Develop and improve administrative procedures, controls and reporting systems.
• Identify discrepancies, inefficiencies and financial risks and proactively resolve them.
• Coordinate with Operations, Reservations and Management to ensure accurate and timely information.
• Take ownership of administrative deadlines and ensure nothing falls through the cracks.

WHO WE’RE LOOKING FOR

• High ownership and accountability — you don’t need to be reminded.
• Exceptional attention to detail and organization.
• Analytical and comfortable working with numbers and financial reports.
• Proactive problem-solver who looks for solutions, not just instructions.
• Process-oriented and constantly looking for ways to improve.
• High integrity and discretion when handling financial information.
• Able to work independently and prioritize in a fast-moving environment.
• Strong communicator who is comfortable holding others accountable for deadlines.

QUALIFICATIONS

• Advanced written and spoken English — mandatory.
• Degree in Accounting, Business Administration, Finance or related field.
• 2+ years of relevant administrative/accounting experience.
• Strong Google Sheets / Excel skills and proficiency with Google Workspace.
• Experience with reconciliations and financial reporting preferred.
• Reliable computer, high-speed internet and full-time availability.

WHAT WE OFFER

Remote work • Paid time off • 13th salary • Performance-based annual bonus • Referral commissions • Opportunity to grow into a key leadership position as Ammos expands.