Health & Safety Administrator

Job Title: Health & Safety Administrator Reports to: Health & Safety Manager Salary Range: $55,000 - $65,000 Location: 3187 Albion Road South, Ottawa, Ontario (hybrid role) Vacancy Status: This is an active job opening. Taggart Group is actively hiring for this position. About Us Tartan Homes and Tamarack Homes are proud members of the Taggart Group, a family-owned organization with deep roots in Ottawa's residential construction industry. Together, our legacy of homebuilding spans more than 80 years, dating back to the 1940s, and includes thousands of homes built across Ottawa, Kingston, and surrounding communities. Recognized for quality craftsmanship, innovation, and customer satisfaction, Tartan Homes and Tamarack Homes have earned strong reputations for creating thoughtfully designed homes and vibrant communities where families can thrive. From exceptional construction standards and premium finishes to a commitment to continuous improvement, both builders are dedicated to delivering homes that are built to last. As part of the Taggart Group, Tartan Homes and Tamarack Homes offer the stability of a long-established family business combined with the opportunities of a growing organization. We are committed to fostering a collaborative, supportive workplace where employees can gain hands-on experience, develop their skills, and build rewarding long-term careers. At Taggart, you will be part of something bigger, and what you do today will make an impact for years to come. We believe in your success. Building integrity, quality, and community together. About this Role Reporting to the Health and Safety Manager, the Health and Safety Administrator provides administrative, documentation, and coordination support for the Health and Safety program. This role supports accurate recordkeeping, document control, training coordination, safety meetings, corrective action tracking, WSIB and return-to-work documentation, and overall program organization across office and construction site environments. Documentation, Filing & Record Management Maintain, organize, and update physical and digital H&S files Maintain records of hazard assessments, safety talks, equipment inspections, training certificates, incident reports, and site-specific forms. Track deliverables, expiries, and required follow-ups in the H&S software system. Assist in preparing monthly compliance summaries or checklists for the H&S Manager. Health & Safety Board Inspections Visit construction sites to inspect Health & Safety boards ensuring postings are current (OHSA posters, JHSC information, emergency contacts, WSIB forms, policies, etc.). Document deficiencies, update expired items, and follow up with site teams to ensure compliance. Maintain a database/log of board inspections with dates, statuses, and next required updates. Training & Certification Tracking Maintain training records and ensure all required certifications remain up to date. Assist with coordinating training sessions, booking courses, updating records upon completion. Support JHSC recordkeeping, including organizing meeting minutes and distributing documentation. H&S Software & Administrative Support Assist with data entry and navigation of health and safety software used for inspections, incident reporting, training, and audits. Help test or implement new software features, ensuring data integrity. Monitor shared inboxes, triage basic inquiries, and flag items needing follow-up. Support the development of templates, checklists, and standardized forms. General Administrative Duties Assist with PPE inventory tracking and ordering under direction of the Manager. Assist with preparation of safety communications, posters, and bulletin updates. Support various ad hoc safety initiatives and projects as required. Support construction department with general administrative tasks as needed. Required Qualifications Diploma/degree in Health & Safety or related field Previous Health and Safety experience considered an asset. Completion of, or pursuit of, the NCSA designation would be considered an asset. Strong attention to detail, accuracy, and organization. Ability to manage multiple tasks and meet deadlines. Comfortable working in both office and construction site environments. Strong communication skills and ability to maintain confidentiality. Proficiency with MS Office (Word, Excel, Outlook); experience with H&S software an asset. Physical/Sensory Effort and Work Environment Providing service to several people or departments, working under simultaneous deadlines. Sitting or standing for long periods of time at workstation. Busy office environment. Some travel to company worksites Some administration work on residential construction. Manual dexterity is required. Accommodation Requests The Taggart Group of Companies is an equal opportunity employer. All qualified applicants are considered without regard to citizenship, race, place of origin, ethnic origin, colour, ancestry, disability, age, creed, sex/pregnancy, family status, marital status, sexual orientation, gender identity, or gender expression. In accordance with Accessibility for Ontarians with a Disabilities Act, we’re committed to providing accommodations for people with disabilities in all aspects of the recruitment and selection process. If you require accommodation or special assistance, please send an email to [email protected] with your request. Salary Range The salary range shown reflects expected total annual compensation, including base pay, bonuses, and/or commissions. Thank You for Considering Tamarack Homes and Tartan Homes Thank you for your interest in joining Tamarack Homes and Tartan Homes. We appreciate every application, but only those selected for an interview will be contacted. Please note that we do not accept unsolicited resumes from recruiters or employment agencies. Any such submissions become the property of Tamarack Homes and Tartan Homes and are not eligible for compensation. AI may be used to screen and assess candidates.