Healthcare Recruiter Executive Assistant

Salary: R23,000.00-R25,000.00 CTC

Monday- Friday EST Time Zone

Fully Remote

We are looking for a confident, proactive and highly organised Healthcare Recruiter Executive Assistant to join a growing ABA company. This is a varied role combining healthcare recruitment, lead follow-up, executive assistance and backend administrative support.

The ideal candidate will be a strong critical thinker who is confident in their abilities and able to work independently without requiring constant direction. As the role involves regular communication with candidates, leads and other stakeholders, excellent spoken and written English and clear, easily understood verbal communication are essential.

Recruitment

• Manage recruitment activities for healthcare-related positions.
• Source and identify suitable candidates for open roles.
• Review applications and conduct initial candidate screenings.
• Communicate with candidates throughout the recruitment process.
• Coordinate interviews and follow up with candidates.
• Maintain an organised and up-to-date recruitment pipeline.
• Use job boards and recruitment platforms to source candidates.
• Experience recruiting through Indeed is highly advantageous.

Lead Calling & Follow-Up

• Make outbound calls to new and existing leads.
• Follow up consistently with leads and ensure opportunities do not fall through the cracks.
• Communicate confidently and professionally over the phone.
• Build rapport quickly and guide conversations effectively.
• Maintain accurate notes and records of calls and follow-up activities.
• Update lead information and statuses within the relevant systems or CRM.

Executive & Administrative Support

• Provide ongoing administrative and backend support.
• Assist with scheduling, documentation, data entry and general organisation.
• Manage follow-ups and ensure outstanding tasks are completed.
• Maintain accurate records, files and internal documentation.
• Assist with email and calendar management where required.
• Support management with ad hoc administrative and operational tasks.
• Take ownership of tasks and proactively identify what needs to be done.



• Previous recruitment, administrative, executive assistant in the healthcare industry.
• Excellent spoken and written English.
• Clear, professional and easily understood telephone communication.
• Strong critical-thinking and problem-solving abilities.
• Confident, self-assured and comfortable making decisions independently.
• Excellent organisational and time-management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Comfortable making outbound calls and speaking with candidates and leads.
• Able to work independently and take ownership of responsibilities.
• Experience with Indeed is highly advantageous.
• Experience with GoHighLevel is a plus.
• Experience with Google Workspace is a plus.