HR Operations Executive

HR Operations Executive I'm Interested! Join Archetype At Archetype, you help clients think bigger, go further, and achieve more. With over 40 years of experience and 21 offices worldwide, you join a team of 650+ creative individuals turning ambitions into success. Our people are the heart of our achievements. Whether you're starting out or a seasoned pro, if you take pride in your work and have bold ambitions, Archetype might be the place for you. You are a creative thinker, problem solver, and storyteller. You thrive in a high-standard environment, where curiosity is encouraged, ambition celebrated, and kindness valued. As a self-motivated storyteller, you break new ground with strategic, creative campaigns. We are committed to diversity, equity, and inclusion. Your unique ideas and perspectives help us do our best work and make a difference in the world. About You We are looking for an organised and proactive HR Operations Executive to join our People team, supporting HR operations across Singapore, Australia and Malaysia while coordinating selected regional People operations across APAC. You enjoy bringing structure, consistency and operational excellence to every aspect of the employee lifecycle. Comfortable managing multiple priorities, you take pride in ensuring HR processes, and operational activities are delivered accurately, efficiently and on time. You thrive in a fast-paced agency environment where no two days are the same. You are confident coordinating HR operations, employee lifecycle activities, payroll inputs and regional People programmes. Naturally organised and solutions-oriented, you work well independently while building trusted relationships across teams, markets and functions. You are curious, dependable and always looking for smarter ways of working. Whether maintaining data accuracy, coordinating Academy programmes, supporting work pass administration or improving operational workflows, you enjoy building efficient systems that enable both employees and the wider business to succeed. What You Do As an HR Operations Executive, you play a key role in ensuring our People operations run smoothly through accurate administration, operational coordination and continuous process improvement. You coordinate onboarding, offboarding, employment contract administration and employee lifecycle activities while maintaining accurate employee records, HR systems and operational trackers. You coordinate payroll inputs, HR reporting and statutory administration, ensuring information is prepared accurately and submitted within agreed timelines while supporting compliance with employment legislation and internal policies. You coordinate Singapore work pass administration and Sydney visa processes, ensuring documentation is complete, accurate and submitted within required timelines. You coordinate the operational delivery of the Archetype Academy by managing programme scheduling, enrolment, communications, attendance tracking and reporting across the region. You support regional People operations by maintaining People calendars, coordinating operational reporting and ensuring employee data corrections are completed accurately and on time. You identify opportunities to improve HR processes, documentation and operational workflows, contributing to greater efficiency, consistency and operational excellence across the People function. What You Offer 1–2 years of experience supporting HR Operations or People Operations , including relevant internship experience, within an agency, professional services or fast-paced commercial environment. Strong organisational and coordination skills , with the ability to manage multiple priorities while maintaining exceptional attention to detail and accuracy. Confidence managing employee lifecycle administration , including employment contracts, employee records, onboarding, offboarding and HR documentation. Familiarity with payroll administration, statutory compliance and work pass or visa coordination would be advantageous. Comfortable using HR systems, Microsoft Office and collaborative workplace platforms to maintain accurate records, operational trackers and HR reporting. Excellent written and verbal communication skills , with the ability to build trusted relationships across employees, managers and regional stakeholders. A proactive, dependable and solutions-oriented approach , with a genuine interest in improving HR processes, operational efficiency and employee experience. Degree in Human Resources, Business Administration or a related discipline. Experience working within a communications, marketing or creative agency environment would be advantageous. Why Archetype At Archetype, we believe the best work attracts the best clients and builds the best people. You will work alongside ambitious, high-calibre colleagues who push one another to raise the bar. We create the environment and opportunity for you to grow your craft, take ownership of your work and accelerate your career. Opportunity to work with colleagues from 21 offices worldwide, gaining diverse perspectives and experiences. Part of an organization that prioritizes diversity, equity, and inclusion, ensuring a welcoming and inclusive workplace for all. A team that values curiosity, ambition, and kindness, fostering a supportive and inspiring work environment. Access to ongoing learning and development opportunities to enhance your skills and grow your career. Access to coaching and development programs to support your professional growth and success. Robust well-being plan that includes health insurance coverage and a health & wellness program. Take advantage of duvet days for those moments when you need a spontaneous break to rest and rejuvenate. Enjoy the flexibility to work from home and participate in Archetype's work-from-anywhere program. Department People Locations Singapore Remote status Hybrid Employment type Full-time About Archetype We offer a unique working environment that encourages people to try new things without fear of failure. We work flexibly, we’re agile, and we’re not afraid to experiment Applicant tracking system by Teamtailor