HR, Payroll & Compliance Specialist

Job Description This is a remote position. HR, Payroll & Compliance Specialist Location: Remote Employment Type: Full-Time, Permanent Experience Level: 5+ years Company: TeamFicient – www.teamficient.com Salary Range: $850 to $1,000 per month, negotiable for highly experienced candidates Work Schedule Time Range: Between 7:00 AM – 7:00 PM CST Working Hours: 9 hours per day, including 8 working hours and a 1-hour break Days Off: TBD, 2 days per week Why Join Us? At TeamFicient, we offer a supportive, long-term remote work opportunity with room for growth, ownership, and meaningful impact. Benefits may include: Competitive salary with potential increases based on performance Full-time position, 40 working hours per week Paid training and performance-based bonuses Applicable statutory or government-mandated benefits, based on location and engagement structure Holiday pay, overtime pay, night differential pay, 13th month pay, and applicable bonuses, where required Leave credits and additional benefits after regularization, where applicable Long-term remote role with opportunities to improve HR systems, payroll processes, and compliance workflows About TeamFicient At TeamFicient, we are a dynamic team of highly experienced professionals dedicated to providing tailored solutions that meet the unique needs of our clients. We support remote teams and client operations through efficient systems, strong people practices, and a commitment to long-term professional growth. Job Description We are looking for a highly organized, detail-oriented, and experienced HR, Payroll & Compliance Specialist based in the Philippines to support and improve our human resources operations, payroll administration, employee documentation, and Philippine labor compliance. This is a hands-on HR role, not a people-management role. The ideal candidate should be able to take ownership of HR operations and payroll processes while ensuring accuracy, confidentiality, compliance, and timely execution. The right candidate has strong knowledge of Philippine labor laws, payroll rules, statutory benefits, government-mandated contributions, HR documentation, employee relations, and remote workforce support. This person should help make HR and payroll easier, more organized, and more compliant for the company. This role is ideal for someone who can manage both people operations and payroll-related responsibilities, ensuring employees are properly supported while company records, compensation, benefits, and compliance processes remain accurate and up to date. Key Responsibilities Manage day-to-day HR operations for Philippines-based and remote team members Own and run the payroll process for Philippines-based team members Collect, review, and validate timesheets, attendance records, leave records, and payroll inputs Calculate regular pay, overtime, night differential, holiday pay, bonuses, deductions, allowances, leave adjustments, and final pay Prepare payroll summaries, payroll reports, and payment-ready payroll files for review and approval Coordinate with leadership, accounting, bookkeeping, banking partners, payroll providers, or external compliance partners as needed Support compliance with Philippine statutory benefits and government requirements, including SSS, PhilHealth, Pag-IBIG, BIR-related payroll documentation, 13th month pay, holiday pay, overtime pay, night differential pay, leave entitlements, and other applicable requirements Maintain accurate payroll records, employee records, contracts, HR files, organizational charts, and compliance documentation Handle employee onboarding, orientation, documentation, regularization tracking, and offboarding Support employee relations, workplace concerns, policy guidance, and internal HR support Ensure HR policies, contracts, and procedures are aligned with applicable Philippine labor laws and employment standards Track attendance, leaves, regularization dates, employment status changes, performance review schedules, and HR compliance deadlines Prepare and maintain HR and payroll reports for leadership review Support performance evaluations, employee development documentation, corrective action documentation, and employee engagement initiatives Review and improve HR workflows, payroll processes, templates, contracts, handbooks, checklists, and internal policies Ensure confidentiality, accuracy, and proper handling of sensitive employee, payroll, and company information Stay updated on Philippine labor law, payroll compliance, statutory contribution updates, wage orders, and government reporting requirements Recommend process improvements that reduce manual work, prevent payroll errors, improve documentation, and make HR operations easier for management and employees Payroll Ownership This role is expected to take strong ownership of the company’s payroll process for Philippines-based team members. The HR, Payroll & Compliance Specialist will be responsible for preparing, reviewing, calculating, documenting, and coordinating payroll from start to finish. This includes managing payroll inputs, reviewing timesheets, calculating pay and deductions, preparing payroll reports, coordinating statutory contribution information, and ensuring payroll is accurate, timely, compliant, and properly documented. Final payment release, bank transfers, government remittances, or official filings may require approval or coordination with company leadership, accounting, finance, external payroll providers, or local compliance partners. However, this role is expected to manage the payroll process and ensure all payroll information is complete, accurate, and ready for processing. Requirements Minimum of 5 years of experience in HR, payroll, people operations, or HR compliance Strong knowledge of Philippine labor laws, employment standards, payroll rules, and statutory benefits Hands-on experience running or coordinating payroll in the Philippines Familiarity with SSS, PhilHealth, Pag-IBIG, BIR payroll-related requirements, 13th month pay, holiday pay, overtime, night differential, leave credits, final pay, and employment documentation Experience handling employee onboarding, employee relations, HR records, contracts, regularization, offboarding, and performance documentation Strong attention to detail and ability to manage confidential information Excellent communication, organization, and problem-solving skills Ability to work independently in a remote environment Experience coordinating with finance, bookkeeping, accounting, payroll providers, banking partners, or government compliance partners Bachelor’s degree in Human Resources, Business Administration, Psychology, Accounting, or a related field HR, payroll, or compliance certifications are a plus Experience supporting remote, BPO, staffing, outsourcing, or international teams is highly preferred Strong English communication skills required Preferred Qualifications Experience managing both HR and payroll responsibilities in one role Experience with remote teams, offshore staffing, outsourcing, virtual assistant operations, or client-support teams Knowledge of Philippine employment contracts, contractor agreements, employee classification, regularization, disciplinary documentation, and final pay processing Familiarity with HRIS, payroll systems, time-tracking tools, and remote workforce management platforms