HR & Payroll Coordinator

HR & Payroll Coordinator Gasoline Grill is looking for a structured and hands-on HR & Payroll Coordinator to support our daily operations across the business. The role is primarily administrative and covers recruitment support, employee documentation, payroll preparation, HR systems, and internal communication. At the same time, you will act as a practical sparring partner for our Restaurant Managers, Crew Members, and Operations team on day-to-day HR matters. About Gasoline Grill Gasoline Grill was founded in 2016 and today has seven company-owned locations, three franchise restaurants, and around 150 employees from more than 30 nationalities. You will become part of a small office team of 12 people who work closely together and take great pride in helping each other. About the Role You will support Restaurant Managers with screening candidates and occasionally conduct interviews. When a new employee is hired, you will ensure that documentation is in place, create the employee in Planday, and prepare and send the contract. You will keep employee data updated, handle contract changes, salary adjustments, warnings, and termination documents, and prepare payroll by reviewing hours, absence, and other relevant information. You will also answer questions about salary, holiday, hourly employment, the Danish Salaried Employees Act, and other employment matters. For international employees, you will help ensure correct work and residence documentation. In addition, you will take ownership of our internal employee app, update relevant HR documents such as the employee handbook, and support our Manager Academy for current and potential leaders. Key Responsibilities Recruitment support, onboarding, contracts, and employee documentation Planday updates, payroll preparation, and follow-up on missing data Warnings, contract changes, salary adjustments, and termination documents Practical HR sparring for Restaurant Managers, Crew Members, and Operations Updating internal employee app and Manager Academy administration We Are Looking for Someone Who Has experience with HR administration, payroll, recruitment, or a similar role Enjoys administrative work and takes pride in accuracy Has knowledge of Danish employment law or wants to develop within this area Communicates clearly in both Danish and English Thrives in a fast-paced and operational environment Experience from hospitality, retail, or another employee-intensive business is an advantage. What We Offer A broad HR and payroll role close to daily operations, with responsibility and opportunities to develop within payroll, employment law, and leadership development. You will join an informal and international workplace where people work closely together and help each other succeed. Application and Questions If you have any questions about the position, you are welcome to contact Chief of Staff, Christian Kurt Nielsen, at [email protected] . All applications must be submitted through Teamtailor. Please note that applications sent by email or through other channels will not be considered. The application deadline is 31 July 2026 . Gasoline Grill encourages everyone to apply regardless of gender, sexuality, ethnicity, religion, age, disability, or background. Department Home office Locations Home Office Remote status Hybrid Home Office WE GOT YOU Professionals from different backgrounds and nationalities are the heart of Gasoline Grill. We take great pride in stimulating a friendly and supportive work environment where everyone is treated with respect and consideration. Whether you're kicking off your career or aiming for new heights, you'll find plenty of opportunities to grow and thrive with us. We believe that a positive attitude is key to success. Our team members are encouraged to embrace each day with enthusiasm and a 'yes, we can!' attitude. Here, 49% of our job is about the tasks we perform; the other 51% is the upbeat spirit we bring to everything we do! Are you passionate about food, hospitality, and creating unforgettable experiences for our guests? If so, we're eager to hear from you. Join us, and be part of a team where your passion for food and service can truly shine! About Gasoline Grill Gasoline Grill is a classic American inspired burger place (joint) based in Copenhagen. It opened its first burger bar in 2016 at an old gas station at Landgreven, a unique location in the center of the city. Since its founding, it has been one of the fastest-growing burger concepts in Denmark. Today, Gasoline Grill owns and operates seven locations in the Copenhagen area (Landgreven, Niels Hemmingsens Gade, Carlsbergbyen, Værnedamsvej, Købmagergade, Parken and Strandgade - a high-end food market curated and run by the Noma Group and situated by the Copenhagen Habour). As well as franchised locations in Hellerup, Tivoli and Copenhagen Airport. The concept is simple and authentic, a perfected classic burger using only organic ingredients, of which a few are secret. There is a limited number of burgers each day. Therefore, only an opening hour, no closing hour - It simply closes when it gets sold out. Founded in 2016 Co-workers around 120