Human Resources Assistant (6-Month Contract)

This is a 6-month contract position, with an anticipated start date of October 5. Preference will be given to candidates who reside in Edmonton, AB. Riva is seeking an HR Assistant to support a people-focused HR team and help create a positive employee experience across recruitment, onboarding, engagement, and day-to-day HR operations. This role is ideal for someone who is organized, approachable, detail-oriented, and excited to contribute to a workplace where people feel welcomed, supported, and connected. WHAT YOU WILL BE DOING Reporting to the Human Resources Manager, the HR Assistant will play an important role in supporting employees and helping HR programs run smoothly. You will be involved in full-cycle recruitment, pre-boarding and onboarding, employee communications, documentation, engagement initiatives, and general HR coordination. This is a hands-on role for someone who enjoys variety, takes pride in creating a great experience for others, and can balance accuracy with warmth and professionalism. You will work closely with hiring managers, employees, internal teams, and external partners to keep people processes organized, timely, and easy to navigate. More specifically, your responsibilities will include: Lead full-cycle recruitment for assigned roles, including intake, job postings, candidate screening, interview coordination, candidate communication, offer support, and handoff to onboarding. Partner with hiring managers to understand hiring needs and help create a thoughtful, timely, and positive recruitment experience. Support pre-boarding and onboarding so new employees feel welcomed, informed, and ready for their first day. Prepare and maintain HR documentation, employee letters, records, and system updates with accuracy and confidentiality. Assist employees with general HR questions and help connect them with the right resources or next steps. Support employee engagement, wellness, recognition, volunteer, and company event initiatives that help strengthen culture and connection. Coordinate with internal teams and external vendors to keep HR programs, events, and employee initiatives running smoothly. Contribute to continuous improvement by helping simplify processes, improve communications, and keep HR tools and trackers organized. WHAT YOU BRING TO THE TABLE Experience in human resources, recruitment coordination, administration, people operations, or a related support role. Strong organizational skills with the ability to manage multiple priorities, deadlines, and details at once. A professional, approachable communication style and a genuine interest in supporting employees and candidates. Sound judgment, discretion, and comfort handling confidential information. A proactive mindset with the ability to follow through, ask thoughtful questions, and improve how work gets done. Comfort using HR systems, Microsoft Office, collaboration tools, and digital trackers to stay organized. A collaborative attitude and willingness to support a wide range of HR, culture, and employee experience initiatives. Bonus Points For Experience supporting full-cycle recruitment or high-volume hiring. Familiarity with HRIS, applicant tracking systems, SharePoint, or employee engagement tools. An interest in employer branding, employee communications, wellness, recognition, or workplace culture. CORE COMPETENCIES FOR SUCCESS Integrity & Accountability: Acting with honesty and responsibility, taking ownership of actions and decisions. Navigating organizational dynamics. Communication: Shares information clearly, listens actively, and creates a positive experience for employees, candidates, and hiring managers. Collaboration: Builds strong working relationships and contributes to a supportive, team-oriented HR environment. Adaptability & Stress Tolerance: Staying effective and calm under pressure, readily adjusting to change. Analytical Thinking & Decision Making: Analyzing data and situations to make well-informed decisions. Strategic Alignment & Partnerships: Ensures internal alignment on goals and fosters strong external relationships to drive growth and collaboration. Operational Alignment & Coordination: Ensures that operational activities are coordinated, efficient, and focused on achieving strategic objectives. Talent Management & Development: Cultivates talent by providing development opportunities and fostering a high-performance culture. MORE ABOUT RIVA We are an Edmonton-based software development company with a global footprint. Our Relationship Engine creates seamless data flow between applications like email, calendar, contacts, and tasks and CRM - synchronizing data and eliminating the need for task switching, application toggling, and data entry duplication across platforms. We offer a work culture that fosters diversity, equity, inclusion, and fun. Where curiosity is rewarded, and each day offers the chance to learn, grow, and contribute to the efforts of people you like, respect, and value. Must hold a valid work permit or be a permanent resident or citizen of Canada. Riva is an equal opportunity employer and welcomes applicants from all backgrounds. We are committed to maintaining a respectful, inclusive, and accessible recruitment process. We appreciate all applicants for their interest in joining Riva. Please note that only candidates selected to move forward in the process will be contacted.