Human Resources Coordinator

JOB TITLE: HR Coordinator LOCATION: Ottawa, ON SECURITY CLEARANCE: Reliability REPORTS TO: Human Resources Supervisor/Manager HOURS: 37.5 About Nasittuq Nasittuq is a proudly Canadian company supporting critical operations across Canada's North. Guided by our core values of Safety, Diversity, Integrity, Social Responsibility, Environmental Stewardship, and Agility , we aim to create a workplace where employees can thrive and make a meaningful contribution. Where You Will Be Working Located in the heart of downtown Ottawa at our Contract Management Office (CMO) serves as the hub for corporate and contract management activities supporting operations across Canada's North. Working alongside a diverse team of professionals, you'll contribute to the delivery of critical services in a dynamic and collaborative environment. In keeping with our commitment to northern communities and Indigenous employment, priority consideration will be given to qualified Inuit beneficiaries, including those enrolled under the Nunavut Agreement, Inuvialuit Final Agreement, and Nunatsiavut Land Claims Agreement. Applicants are encouraged to self-identify. Why This Role This is an excellent opportunity for an HR professional looking to build broad, hands-on experience across the full employee lifecycle. As an HR Coordinator, you will play a key role in supporting recruitment, onboarding, employee inquiries, HR administration, and compliance activities while working closely with employees, leaders, and external partners. You'll contribute to meaningful HR initiatives, gain exposure to a variety of HR functions, and help deliver a positive employee experience across the organization. What You'll Do Support full-cycle recruitment activities including job posting, candidate screening, interview coordination, reference checks, and pre-employment requirements. Independently coordinate recruitment activities for entry-level and high-volume positions. Prepare and administer offer letters, new hire documentation, and onboarding requirements while ensuring completion within established timelines. Maintain accurate candidate and employee records within the HRIS and Applicant Tracking System (ATS). Support onboarding and offboarding activities, including processing employee transactions and required documentation. Assist with benefits administration, employee changes, leave management, and other HR transactions. Serve as a first point of contact for routine HR inquiries and provide professional, timely support to employees and candidates. Prepare employment verification letters, employee communications, HR reports, recruitment metrics, and audit documentation. Support HR projects, policy updates, continuous improvement initiatives, and other activities that contribute to organizational objectives. Maintain employee files and ensure HR documentation is accurate, organized, confidential, and compliant. What You Bring Post-secondary degree or diploma in Human Resources or a related field. Minimum two (2) years of experience in Human Resources, payroll, or a related HR support role Experience working with Human Resources Information Systems (HRIS); ADP Workforce Now experience is considered an asset. CHRP designation, or progress toward a recognized HR designation, is considered an asset. Strong knowledge of employment legislation, HR practices, and employee lifecycle processes. Excellent organizational, time management, and multitasking abilities with strong attention to detail. Strong verbal and written communication skills with the ability to build positive relationships across all levels of the organization. Demonstrated ability to handle confidential information with discretion and professionalism. Proficiency in Microsoft Office applications and experience preparing reports and maintaining accurate records. Self-motivated, resourceful, and able to work effectively both independently and as part of a collaborative team. A customer-service mindset with a commitment to delivering a positive employee and candidate experience. Why Join Us? At Nasittuq, we believe that our team is our greatest asset. We are committed to creating an environment where our employees can thrive both professionally and personally. Here are some reasons why you should consider joining us: 1. Work-Life Balance: We offer flexible working hours and encourage our employees to take time for themselves and their families. 2. Interesting Work: You will be involved in exciting and challenging projects that push the boundaries of innovation. 3. Hybrid Work Policy: Our hybrid work policy allows you to work from home or from our office facilities. 4. Facilities and Experience: Our office is equipped with modern amenities designed to enhance your work experience. 5. Career Growth Opportunities: We offer a clear career progression path, mentorship programs, and opportunities for continuous learning. 6. Diversity, Equity, and Inclusion: We prioritize diversity, equity, and inclusion, ensuring a welcoming environment for all employees. 7. Inuit Priorities: We prioritize Land Claim Beneficiaries of the Nunavut, Inuvialuit, and Nunatsiavut Land Claim Agreements, encouraging applicants to self-identify. Join Nasittuq and be part of a team that values innovation, collaboration, and personal growth. We look forward to welcoming you! Qualified and interested candidates, please apply! Nasittuq is committed to employment equity and encourages applications from all qualified groups. Inuit Land Claim Beneficiary applicants are encouraged to apply and self-identify. APPLICANTS WHO ARE ENROLLED UNDER AN INUIT NUNANGAT LAND CLAIMS AGREEMENT WILL BE GIVEN PRIORITY HIRING. WE ENCOURAGE APPLICANTS TO SELF-IDENTIFY. IQQANAIJAAQTAARASUAQTUT ILAGIJAUQATAULLUTIK INUIT NUNANGANNI NUNALIRINIRNMUT ANGIRUTIUSIMAJUNUT SIVULLIQPAUTAUNIAQTUT IQQANAIJAAQTAARTITAUJUNNAQTUNUT. IKAJUQTURPATSI IQQANAIJAAQTAARASUAQATAUJUSI NALUNAIQSIQULLUSI ILAGIJAUQATAUNITSINNIK. ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖅᑐ ᐃᓚᒋᔭᐅᖃᑕᐅᓪᓗᑎᒃ ᐃᓄᐃᑦ ᓄᓇᖓᓐᓂ ᓄᓇᓕᕆᓂᕐᒧᑦ ᐊᖏᕈᑎᐅᓯᒪᔪᓄᑦ ᓯᕗᓪᓕᖅᐸᐅᑎᑕᐅᓂᐊᖅᑐᑦ ᐃᖅᑲᓇᐃᔮᖅᑖᕐᑎᑕᐅᔪᓐᓇᖅᑐᓄᑦ .  ᐃᑲᔪᖅᑐᕐᐸᑦᓯ ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖃᑕᐅᔪᓯ ᓇᓗᓇᐃᖅᓯᖁᓪᓗᓯ ᐃᓚᒋᔭᐅᖃᑕᐅᓂᑦᓯᓐᓂᒃ . Nasittuq provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation. ᐃᖅᑲᓇᐃᔪᖅᑐᖅᐸᒃᑲ ᐃᓄᑖᖃᑕᐅᓯᒪᔪᑦᒍᑎᒥ ᓯᕗᓪᓕᐅᔾᔭᐅᖃᑦᑕᕐᓂᐊᖅᑐᑦ ! Translation: We invite you to join us and embark on a rewarding career journey! We thank you for your interest, however, only candidates selected for an interview will be contacted.