Immigration Consultant

IMMIGRATION CONSULTANT

Maternity leave cover - est. 6mths

Open to remote - must be EST/CST

(If you are NY, NJ or PA, we would be looking for a hybrid schedule)

We have an individual heading out soon on a maternity cover, and looking for someone to take over in the interim for this critical part of her position. The Immigration Consultant will manage employment-based immigration and business visa processes across multiple jurisdictions, serving as the main contact for employees, managers, HR, immigration counsel, and vendors to ensure timely, compliant support.

This role oversees visa sponsorship, work authorization tracking, business visa requests, case management, compliance, and immigration communications in support of global mobility and talent needs.

Key Responsibilities

Immigration Case Management

• Manage employment-based immigration cases, including H-1B, L-1, TN, E-3, O-1, F-1 OPT/STEM OPT, EADs, Green Cards, PERM, and other visa categories.
• Coordinate case initiation, document collection, and ongoing case management with vendors and outside counsel.
• Track filing deadlines, approvals, expirations, renewals, amendments, transfers, and key milestones.
• Monitor work authorization and initiate timely extensions or renewals.
• Maintain immigration records and employee case files.

Business Visa Administration

• Manage international business visa requests.
• Coordinate visa invitations, supporting documents, and application requirements.
• Partner with stakeholders and providers to support visa issuance.
• Provide guidance on business travel requirements and timelines.

Compliance & Governance

• Ensure compliance with applicable USCIS, DOL, DOS, DHS, and other immigration regulations.
• Maintain Public Access Files (PAFs) and associated compliance documentation.
• Conduct periodic audits of immigration records and supporting documentation.
• Support I-9 and employment authorization compliance activities.
• Support immigration policies, SOPs, and governance processes.

Employee & Stakeholder Support

• Advise employees, managers, Talent Acquisition, HRBPs, and leadership on immigration matters.
• Provide clear guidance on sponsorship, work authorization, travel, and immigration processes.
• Respond to employee inquiries and escalations in a timely manner.
• Partner with recruiting on immigration support for candidates and new hires.

Qualifications

• Bachelor’s degree in human resources, business administration, international relations, or a related field.
• 3 or more years of employment-based immigration experience.
• Experience managing visa sponsorships and work authorization programs.
• Knowledge of U.S. immigration regulations and processes.
• Experience working with immigration law firms and immigration service providers.
• Strong project management and organizational skills.
• Excellent written and verbal communication skills.