Indirect Cost Analyst (Hybrid) - Controller's Office

Location SAINT LOUIS, MO 63105 Scheduled Hours 37.5 Position Summary The Indirect Cost Analyst oversees the financial monitoring, compliance, and reporting for the University’s recharge centers. This role ensures adherence to Uniform Guidance and institutional policies through robust financial analysis, key control documentation, and the development of administrator training programs. The position balances central area oversight with a strong customer-service focus. Job Description Primary Duties & Responsibilities: Serving as the university-wide Subject Matter Expert over recharge centers and specialized service facilities (SSF), this role executes ongoing monitoring procedures to ensure strict compliance with Uniform Guidance (UG) and university policies. The accountant applies an inquisitive analytical mindset to critically evaluate departmentally submitted data, including mid-year/year-end financial statements and charge rate structures. This position coordinates directly with auditors for the annual Uniform Guidance audit and partners with departments to evaluate and establish new centers. This position designs and delivers comprehensive training programs for department administrators regarding recharge center and SSF policies. The accountant will be responsible for conceptualizing and developing new training frameworks and educational materials, with the future goal of establishing online learning options. Additionally, this role modernizes communication by building out departmental website materials, translating complex regulations into accessible campus resources, user-friendly guides, and comprehensive FAQs. Cultivate strong, collaborative working relationships with departmental administrators, managers, directors, and faculty, etc. across the university. Balancing rigorous oversight with a dedicated customer-service approach, the accountant acts as an accessible advisor who provides clear fiscal guidance, resolves complex rate-setting queries, and helps departments constructively navigate compliance requirements. Develop, document, and maintain the Cost Analysis department's key internal controls, monitoring compliance throughout the year. The position continuously identifies opportunities to streamline rate-review workflows and improve internal monitoring procedures. Prepare ad-hoc financial analyses and executing special projects as requested by leadership. Working Conditions: Job Location/Working Conditions Normal Office Environment Ability to move to on and off-campus locations. Physical Effort Typically Sitting at a desk or table Repetitive wrist, hand or finger movement. Equipment Office Equipment The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time. Required Qualifications Education: Bachelor’s degree or combination of education and/or experience may substitute for minimum education. Certifications /Professional Licenses : No specific certification/professional license is required for this position. Work Experience: Accounting (3 Years), External Reporting (2 Years) Skills: Not Applicable Driver's License: A driver's license is not required for this position. More About This Job Preferred Qualifications: CPA or MBA Demonstrated knowledge of GAAP, federal Uniform Guidance, and internal controls. Prior experience in a university or non-profit environment This position is a hybrid position that primarily works from home. Must have a dedicated workspace and must be able to work on campus (St. Louis) as needed. Standard work hours are 37.5 per work week with extra hours as needed. Preferred Qualifications Education: M.B.A. - Master of Business Administration Certifications /Professional Licenses : Certified Public Accountant (CPA) - American Institute of Certified Public Accountants , Certified Public Accountant (CPA) - Illinois Department of Financial and Professional Regulation, Certified Public Accountant (CPA) - Missouri Division of Professional Registration Work Experience: Public Accounting (3 Years) Skills: Analytical Thinking, Computer Literacy, Cost Analysis, Cross-Functional Teamwork, Detail-Oriented, Effective Written Communication, Excel Analytics, Generally Accepted Accounting Principles (GAAP), Independent Problem Solving, Internal Controls, Oral Communications Grade G12 Salary Range $58,400.00 - $99,700.00 / Annually The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ . Accommodation If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Personal Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/ EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.