Legal Assistant

JOB DUCK IS HIRING A LEGAL DOCUMENTATION ASSISTANT

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years!

Role Overview

Join us as a Legal Assistant and play a key role in helping attorneys stay organized, informed, and focused on delivering outstanding legal services. In this position, you will oversee workflows, monitor communications, coordinate projects, and ensure critical tasks and deadlines are completed accurately and on time. You will work closely with attorneys, clients, and legal support staff to keep matters moving forward while maintaining exceptional attention to detail and professionalism. This opportunity is ideal for a proactive, highly organized professional who enjoys taking ownership of responsibilities, managing multiple priorities, and contributing to a collaborative legal environment. Your work will have a direct impact on attorney efficiency, client satisfaction, and the successful completion of legal matters

Schedule:

Monday to Friday from 9:00 AM to 5:30 PM MDT

Time Zone: MDT

Your Responsibilities Will Include but Are Not Limited To:

• Supporting attorneys with franchise secondary reviews, document preparation, proofreading, and quality control
• Maintaining professional communication with clients regarding document requests, scheduling, filing requirements, and project updates
• Coordinating projects across attorneys, paralegals, legal assistants, and clients to ensure efficient workflow progression
• Assisting attorneys with trademark filing logistics and docket management
• Communicating with clients regarding trademark renewals, filing requirements, declarations, specimens, and supporting documentation
• Preparing weekly status reports on active matters, deadlines, outstanding assignments, and attorney priorities
• Tracking action items, assignments, deadlines, and follow-up requirements to ensure timely completion
• Maintaining and updating task management systems with accurate matter information
• Preparing daily summaries of outstanding assignments, priorities, deadlines, and pending follow-ups
• Monitoring assigned attorney email accounts and identifying matters requiring attention
• Proactively identifying and resolving workflow or client service issues
• Monitoring and ensuring compliance with deadlines across multiple matters and projects
• Conducting administrative and organizational activities to improve operational efficiency and client service
• Coordinating trademark prosecution workflows, including monitoring applications, office actions, maintenance deadlines, and renewals

What We’re Looking For:

• 3+ years of experience as a Legal Assistant or Paralegal in business law, corporate law, transactions, or related legal fields.
• Experience with or strong familiarity with U.S. trademark filings and USPTO processes preferred.
• Ability to quickly learn new legal concepts and procedures.
• Software & Tools: Clio Manage, Go High Level, Monday.com, and Microsoft Office Suite (Word, Outlook, Excel).
• Excellent written and verbal English communication, professional client service, collaboration with attorneys and legal teams, confidentiality, and the ability to work independently with a proactive, coachable, and dependable approach.
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What’s In It for You?

• Monthly compensation starting from 1150 USD to 1220 USD
• Paid time off.
• 100% Remote, Full-Time, Long-Term Career Opportunity.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in? Apply now and make sure to follow all the instructions!

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.