Legal Assistant III

Work Location: Vancouver, British Columbia, Canada Hours: 35 Line of Business: Legal Pay Details: 52,100 - 73,600 CAD This role is eligible for a discretionary variable compensation award that considers business and individual performance. TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs. As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role. Job Description: Work Arrangement This position is based in Vancouver, British Columbia and will support lawyers and legal teams handling Alberta-based litigation matters, including files originating from Calgary and Edmonton. As TD Insurance establishes its new Vancouver office location, colleagues hired into these roles will initially work primarily remotely. Once permanent office space has been secured and operational, colleagues will transition to TD's hybrid work model, which currently includes a minimum of three days per week in the office. Job Description TD Insurance is part of TD Bank Group, one of Canada's largest financial institutions. TD Insurance helps protect clients from the "accidents of life" with a wide range of products including credit protection, life, health, travel, home and auto insurance. With more than three million clients, TD Insurance products and services are available online, over the phone, and through a network of more than 1,000 TD Canada Trust branches. In Canada, we have two lines of business, General Insurance and Life and Health. Our General Insurance business is one of the top home and auto insurance groups in Canada and the national leader in group insurance and affinity marketing. Our Life and Health business is the number one provider of critical illness insurance and direct life and health insurance in Canada. At TD Insurance, we are committed to fostering an inclusive and accessible environment. With a Canada-wide workforce of over 4,000 employees and offices across the country, our company is continuously evolving and growing. As part of our ongoing expansion in Western Canada, we are building a new team in Vancouver to support our Alberta Staff Legal operations. TD Insurance offers a stable and dynamic work environment where talent is appreciated and professional development is taken seriously. More than just a job, we offer rewarding careers. This is an exciting opportunity to join TD Insurance as part of a newly established Vancouver team. Successful candidates will work closely with experienced legal professionals while supporting litigation matters for Alberta-based operations and helping shape our growing presence in Western Canada. The successful candidate will provide legal secretarial support to one or more lawyers within TD Insurance's Alberta Staff Legal operations. While based in Vancouver, the role will support lawyers and legal teams handling Alberta matters and maintain a close and highly responsive relationship to the day-to-day activities of the lawyer(s). Main Responsibilities Prepare complex legal documents through transcription of written or recorded materials, including correspondence, pleadings, motions, applications, affidavits, and other legal documentation. Draft standard legal documents, correspondence, and pleadings for lawyer review. Edit grammar, spelling, and punctuation as required. Exercise initiative and judgment in the lawyer's absence, including negotiating extensions of time and responding appropriately to incoming communications. Manage lawyer calendars, coordinate appointments, court appearances, mediations, discoveries, and other litigation-related events. Proactively resolve scheduling conflicts. Respond to a variety of telephone and email inquiries based on knowledge of the file while exercising sound judgment and discretion. Compose complex, non-technical correspondence on behalf of lawyers. Establish, maintain, organize, and update physical and electronic legal files. Perform research and prepare documents in accordance with matter requirements and in consultation with lawyers, law clerks, and Legal Office Management. Support lawyers and legal teams with trial preparation, mediation preparation, and document management. Provide guidance, training, and support to less experienced legal assistants and answer procedural and technical questions. Exercise initiative to propose, develop, and maintain standard office precedents, processes, and procedures. Perform additional duties as required, including: Reception relief. Maintaining witness and subpoena tracking lists. Requesting payments and fees from Claims partners. Assisting with the organization of trial and hearing materials. Coordinating witness communications regarding scheduled appearances. Other administrative and litigation support duties as assigned. May serve as a resource and informal leader to other legal assistants by coordinating workflow and reviewing completed work. Qualifications College diploma in Legal Administration, Legal Assistant, Legal Secretarial Studies, or a related field. Minimum 5 years of litigation experience supporting lawyers in a legal environment. Strong knowledge of litigation processes and legal documentation. Proven ability to proofread, edit, and prepare legal documents with a high degree of accuracy. Self-motivated and able to work independently in a remote and hybrid work environment. Excellent organizational, time management, and priority-setting skills. Strong written and verbal communication skills. Strong interpersonal and client service skills with a professional and positive demeanor. Demonstrated ability to manage multiple priorities and work effectively under pressure. Strong problem-solving skills, sound judgment, and attention to detail. Intermediate proficiency with Microsoft Office applications and legal document management systems. What We Offer The opportunity to be part of a newly created Vancouver team supporting Alberta Staff Legal operations. Initial remote work flexibility as we establish our Vancouver office presence. Ongoing career development and learning opportunities. Competitive compensation and comprehensive benefits. A collaborative, inclusive, and supportive team environment. The opportunity to work with experienced legal professionals across multiple jurisdictions and business areas. #LI-TDI #IN-TDI Who We Are: As part of TD Bank Group, one of Canada's largest financial institutions, at TD Insurance, we care for Canadian families, making it easy to get the best advice, protection, and support in their moments of need, always. TD Insurance offers a wide range of products, including General Insurance and Life and Health. Everyday, we strive to make every interaction, product and experience remarkably human and refreshingly simple for more than four million customers who count on us. Our Total Rewards Package Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical, and mental well-being goals. Total Rewards at TD includes a base salary, variable compensation, and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off, banking benefits and discounts, career development, and reward and recognition programs. Learn more Additional Information: We’re delighted that you’re considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we’re committed to providing the support our colleagues need to thrive both at work and at home. Please be advised that this job opportunity is subject to provincial regulation for employment purposes. It is imperative to acknowledge that each province or territory within the jurisdiction of Canada may have its own set of regulations, requirements. Colleague Development If you’re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You’ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities. If you’re passionate about helping clients and building deep, lasting relationships, TD offers diverse career paths where you can grow your expertise and make a meaningful impact. We're committed to your success and foster a respectful workplace where diverse perspectives are valued, everyone has fair opportunities to grow, and you can unlock your full potential to achieve your career goals. Here at TD, we hire and develop the best. Training & Onboarding We will provide training and onboarding sessions to ensure that you’ve got everything you need to succeed in your new role. Interview Process We’ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call. Accommodation Your accessibility is important to us. Please let us know if you’d like accommodations (including accessible meeting rooms, captioning for virtual interviews, etc.) to help us remove barriers so that you can participate throughout the interview process. We look forward to hearing from you! Language Requirement (Quebec only): Sans Objet