Legal Assistant/Paralegal Staff Counsel

Job Type: Permanent Build a brilliant future with Hiscox Hybrid Legal Assistant/Paralegal Location : Irvine, CA About Hiscox USA: Hiscox USA underwrites small- to mid-market commercial risks through brokers, other insurers and distribution partners and directly to businesses. In 2026, gross written premiums for the segment will represent over $1bn. Circa 50% of the portfolio comprises small commercial business sold either online or through intermediaries, and the remaining 50% represents traditionally traded business intermediated through broking partners including Professions, Crisis Management and Specialist lines such as Media & Entertainment. Hiscox USA has built the digital business since 2010 through ongoing investment in the brand, technology and operational capabilities. The business has pursued an omni-channel approach since inception, and so are less constrained by the channel conflict which affects some competitors. Customers have a choice of buying policies online end-to-end, by connecting with a Hiscox agent over the telephone, or alternatively through a third-party broker or insurance carrier partner. The business follows an ‘all roads lead to Hiscox’ philosophy, ensuring it is available to do business with target customers whichever way they choose. The Role: Legal Assistant/Paralegal – Civil Litigation - Insurance Defense Firm Hiscox USA has an immediate need for a Legal Assistant/Paralegal to join our Southern California Staff Counsel office, located in Irvine, CA. The position partners with Hiscox’s policyholders and claims professionals to deliver the best possible result in the defense of General Liability lawsuits. The position offers flexibility as a hybrid position, with only two days in office. We are looking for someone who is motivated, thorough, organized, and able to pay close attention to details. Someone who is efficient on tasks and follow-up, and possesses strong litigation experience and skills, who is looking for a friendly and congenial work environment at a solid and fast-growing insurance carrier. Key Responsibilities: Prepare and process court filings (E-filing) Maintain and review firm calendar Prepare and process new client and matter forms Manage legal case files, ensuring all documents are organized and accessible Gather information from clients and draft and proofread legal documents, maintaining high standards of accuracy Communicate effectively with clients and court personnel, demonstrating strong phone etiquette Prioritize tasks and manage time efficiently to meet deadlines Relevant Experience and Skills: Experience in Civil Litigation Defense: 7 years + (Required) Experience in calendaring civil litigation dates and deadlines and setting/reserving court appearances for attorneys E-filing, proficient and knowledgeable with So. Cal. Courts; a plus if knowledgeable in NorCal jurisdictions as well Familiarity and experience with document management systems and case management software Excellent verbal and written communication skills - demonstrated understanding of correct grammar, spelling and punctuation in proofreading and document preparation Strong computer proficiency in Microsoft Office Suite (including Outlook, Word, Teams) and various legal software applications Experience manipulating PDFs in Adobe Detail-oriented, proactive, organized and excellent follow-through skills Accuracy, speed and professionalism Ability to work effectively and collaboratively within a team environment Preparation of trial documents and assembly (trial binders) Paralegal certificate is a plus Hiscox Values: At Hiscox our spirit is in Challenging Convention and everything we do is guided by our Values. Courage: Dare to take a risk Ownership: Passionate, commercial and accountable Integrity : Do the right thing, however hard Connected: Together, build something better Human: Clear, fair and inclusive What Hiscox USA Offers: Competitive salary and bonus (based on personal & company performance) 401(k) with competitive company matching Comprehensive health insurance, vision, dental and FSA plans (medical, limited purpose, and dependent care) Company paid group term life, short- term disability and long-term disability coverage 24 Paid time off days, 2 Hiscox Days, 10 paid holidays, and ability to purchase 5 PTO days Paid parental leave 4 week paid sabbatical after every 5 years of service Financial Adoption Assistance and Medical Travel Reimbursement Programs Annual reimbursement up to $600 for health club membership or fees associated with any fitness program Company paid subscription to Headspace to support employees’ mental health and wellbeing Recipient of 2024 Cigna’s Well-Being Award for having a best-in-class health and wellness program Dynamic, creative and values-driven culture Modern and open office spaces, complimentary drinks **Please note that this position is hybrid and requires two (2) days in our office weekly** Salary Range: $70k-$110k The actual salary for this position will be determined by a number of factors, including the scope, complexity and location of the role; the skills, education, training, credentials and experience of the candidate; and other conditions of employment #LI-RM1 Work with amazing people and be part of a unique culture