Legal Billing Specialist

JOB DUCK IS HIRING A LEGAL BILLING SPECIALIST

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years!

Role Overview

We are seeking a detail-oriented and proactive Legal Billing Specialist to join Job Duck and support a boutique litigation firm’s billing, collections, and trust management functions. In this role, you will play a critical part in ensuring the accuracy, integrity, and timeliness of all client billing activities while working closely with attorneys, the Controller, and firm leadership. This position is ideal for someone who enjoys analyzing financial data, maintaining organized records, and collaborating across teams to resolve issues efficiently. The successful candidate will thrive in a fast-paced legal environment, demonstrate exceptional attention to detail, and take ownership of processes that directly impact the firm's financial operations. If you are highly organized, dependable, and committed to delivering excellent service, this opportunity offers a meaningful and rewarding career path.

Schedule:

Monday to Friday from 8:30 AM to 5:30 PM PST (USA)

Your Responsibilities Will Include but Are Not Limited To:

• Ensuring compliance with firm procedures, financial controls, and applicable trust accounting requirements
• Responding professionally to client inquiries regarding invoices, payments, retainers, and trust account balances
• Monitoring accounts receivable balances and initiating collection efforts on outstanding invoices
• Processing client payments through LawPay and reconciling deposits accurately and promptly
• Processing final invoices and applying trust funds and retainers in compliance with State Bar rules
• Generating monthly billing, collections, and accounts receivable reports
• Coordinating with accounting to reconcile billed revenue, client costs, and trust account transfers
• Preparing billing, collections, and accounts receivable status updates for the Controller and Firm Owner
• Tracking retainer balances and coordinating replenishment requests as needed
• Maintaining accurate billing records across Clio Manage, QuickBooks, and NetDocuments
• Preparing, reviewing, and finalizing weekly pre-bills in Clio Manage while coordinating with attorneys and accounting to ensure accurate rates, expenses, and client allocations
• Reviewing daily time entries for accuracy, completeness, and compliance with firm billing policies and collaborating with attorneys to refine time descriptions
• Identifying opportunities to improve billing processes, reporting accuracy, and operational efficiency
• Assisting in resolving payment disputes, chargebacks, and refunds in accordance with firm policies

What We’re Looking For:

• At least two to three years of experience in legal billing, legal accounting, accounts receivable, or a related financial operations role
• Previous experience supporting a law firm or legal services environment preferred
• Familiarity with legal trust accounting and client retainers preferred
• Experience with Clio is highly appreciated
• Software and Tools Required: Clio Manage, QuickBooks, NetDocuments, LawPay, Microsoft Office Suite, Google Workspace
• Ability to manage confidential information with discretion and professionalism
• Strong understanding of billing processes, collections, payment reconciliation, and financial recordkeeping
• Excellent written and verbal communication skills
• Highly organized with the ability to prioritize multiple deadlines
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What’s In It for You?

• Monthly compensation starting from 1015 USD to 1100 USD
• Paid time off.
• 100% Remote, Full-Time, Long-Term Career Opportunity.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in? Apply now and make sure to follow all the instructions!

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.